Accounts Payable Supervisor

It's fun to work in a company where people truly believe in what they are doing. At Dutch Bros Coffee, we are more than just a coffee company. We are a fun-loving, mind-blowing company that makes a difference one cup at a time.

Position Overview :

The Accounts Payable Supervisor is responsible for supervising employees and guiding the day-to-day operational activities of the accounts payable functions. Maintains and reconciles the accounts payable ledger to validate charges and ensure accurate and timely payments. Prepares and evaluates accounting reports to ensure the accuracy of posted transactions, identify variances, and resolve unreconciled transactions. Implements standard operating procedures to maintain accurate financial records and compliance with accounting policies. Investigate and resolve discrepancies in billings and payments.

Job Qualifications :

5 years of Accounts Payable, Accounting, or Finance experience, required.

Associate's Degree in Accounting, Finance, or similar, is a plus but not required.

Proficient computer skills, including Microsoft Office Suite

Experience with spreadsheets and automated accounting systems

Excellent interpersonal, written, and verbal communication skills

Ability to work in a team-fostered environment with a positive attitude and willingness to learn

Location Requirement :

This role is located in Tempe, Arizona. This position is required to be in office 4 days per week (Mon-Thurs); Fridays are optional remote work days.

Key Result Areas (KRAs) :

Ensure all expenses are accurately coded, validated, approved, and paid in a timely manner :

Ensure all expenses and pricing are accurate by means of proper validation and authorization according to the DOA (Delegation of Authority)

Review incoming invoices and distribute them to the team to ensure they are routed to the correct entity for payment

Maintain a standard of distributing payment within 7-10 business days of invoice receipt, while recognizing vendor due dates and prioritizing special rush requests

Review and approve vendor payment journals for all methods of payment including Check, Epay, and ACH payments within the approved threshold

Reconcile weekly bank activity for accuracy

Prepare and execute monthly FloQast Reconciliations

Process and submit intercompany payments according to each entity’s schedule

Review and approve daily distributor reconciliations

Review and approve daily distributor money movements

Support the success of the Accounts Payable team while meeting monthly, quarterly, and annual close deadlines effectively and timely :

Prepare monthly Accrual Entries

Maintain vendor relationships and monitor AP aging, weekly

Support the manager and team to meet month-end close deadlines timely and accurately

Research AP-related check payments for AR, and prepare journal entries for bank deposits

Review monthly clearing accounts and reconcile outstanding transactions

Prepare monthly distributor reconciliations

Related tasks as needed

Supervise and support the Accounts Payable staff :

Schedule bi-monthly 1 : 1 connection with team members

Serve as the main contact and subject matter expert in supporting the team and resolving issues

Support and maintain effective and optimized internal controls while contributing to a positive and collaborative work environment

Complete employee assessments with constructive feedback to foster growth, help employees meet their goals, and improve performance and productivity

Approve bi-weekly timesheets

Onboard and train new employees

Support manager in the Implementation and training of new software and systems

Other duties as assigned

Skills : Communication

Compliance

Detail-Oriented

Financial Acumen

Internal Controls

Organization

Problem-Solving

Technology Qualification

Time Management

Vendor Management

Physical Requirements :

In-Office Environment : Must be able to work in a busy, crowded, and loud office with frequent distractions and interruptions

Must be able to collaborate in-person with occasional impromptu in-person meetings

Office Conditions : Adaptability to typical office conditions, which may include exposure to air conditioning, heating, artificial lighting, and varying noise levels

Mobility : Ability to sit, stand, reach, twist, stretch, and work at a desk for long stretches. Must be able to occasionally move or lift office items up to 25 pounds

Hearing Requirements : Hearing must be sufficient or correctable to ensure clear understanding of spoken information, including participating in virtual meetings and phone calls. Use of hearing aids or other assistive devices is acceptable if needed.

Reading and Writing Proficiency : Ability to read and write in English is essential for processing documents, drafting reports, and following up on necessary actions. Proficiency in written communication is required to handle job-related tasks effectively.

Vision Requirements : Vision must be adequate or correctable to perform essential job duties, such as reading documents on a computer screen and using other visual tools. Use of corrective lenses or other measures to meet visual requirements is expected if needed.

Technology Proficiency : Must be proficient in operating a computer and other office productivity tools such as printers, scanners, and collaboration software.

Effective Communication : Must possess strong verbal and written communication skills to interact effectively with team members, clients, and other stakeholders via email, video conferencing, and other in office communication tools.

Compensation : 72,865.23 - DOE

If you like wild growth and working in a unique and fun environment, surrounded by positive community, you'll enjoy your career with us!