Executive Assistant / Personal Assistant

UptickWest Palm Beach, FL, US

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Job Description

Compensation : Up to $100,000 annually

Job Overview :

We are seeking a highly organized and proactive Executive Assistant / Personal Assistant / Chief of Staff to manage the daily operations of our family and business affairs. This dual role requires exceptional multitasking skills, as you will be supporting a dynamic family of five alongside a growing digital advertising company with ten employees. The ideal candidate will be adept at balancing personal and professional responsibilities, ensuring efficiency and harmony in both spheres.

Key Responsibilities :

For the Company :

Act as a liaison between the executive team and other staff, enhancing communication and workflow.
Helping to manage the executive's calendar, including scheduling meetings, conferences, and travel.
Prepare reports, presentations, and data, as well as maintain files and records.
Oversee projects, ensure deadlines are met, and adjust priorities as necessary.
Assist with HR duties, including onboarding new hires and maintaining employee records.

For the Family :

Manage household calendars, including scheduling appointments, coordinating family events, and organizing travel plans.

Coordinate and help with logistics for family commitments, school events, and extracurricular activities.

Assist with special projects and events such as parties, celebrations, and family gatherings.

Manage and update the family calendar (Kids activities, appointments and important reminders).

Coordinate appointments for family, pets and cars.

Proactively communicate with family to avoid duplication of tasks and ensure all needs are met.

Requirements :

Proven experience as an Executive Assistant, Chief of Staff, or similar role with management responsibilities.

Must have a valid driver's license and reliable car.

Excellent organizational skills with an ability to think proactively and prioritize work.

Strong communication and interpersonal skills, capable of maintaining strong relationships both internally and externally.

High degree of professionalism in dealing with diverse groups of people, including senior executives, staff, community leaders, and family members.

Proficiency in Microsoft Office, scheduling tools, and other office management systems.

Ability to handle confidential information with discretion.

Education :

Bachelor’s degree in Business Administration, Management, or a related field preferred.

Benefits :

Competitive salary and benefits package.

Opportunities for professional development and growth.

Flexible working environment to accommodate both personal and professional needs.

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Personal Assistant • West Palm Beach, FL, US