Project Controls Manager (Administrator IV)

Description

Position Summary

The Project Controls Manager supports the Office of Strategy Implementation and Efficiency (formerly MassDOT PMO) by assisting in tracking, monitoring, and reporting on project performance. Working under the guidance of The Senior Director, this position ensures that projects are completed on time, within budget, and according to specifications. This role involves preparing project status reports, tracking project schedules, coordinating meetings, and supporting senior staff in addressing project risks or issues. As well as supporting the Chief Operating Officer with related project controls and communications.

The Project Controls Manager plays a pivotal role in ensuring the successful execution, governance, and performance of complex capital projects. This position provides strategic oversight and operational support throughout the project lifecycle—aligning delivery with business objectives, community impact, and stakeholder expectations.

Duties & Responsibilities

• Develop and maintain project dashboards, performance metrics, and reporting frameworks
• Support cost control, schedule monitoring, and resource allocation across multi-phase programs
• Conduct benefit realization and risk analyses to track project viability and impact
• Facilitate coordination among cross-functional teams, contractors, and stakeholdersOversee change control procedures and ensure compliance with regulatory standards
• Elevate issues and bottlenecks through escalation frameworks to maintain project throughput
• Contribute to strategic planning and post-project evaluation to refine organizational practices
• Policy Integration in Project Controls : Develops and executes project control measures that support strategic priorities, actively influencing policy decisions and governance across programs.
• Strategic Policy Development and Oversight Summary : Serve as a key decision-maker in the formulation and implementation of project control policies that directly impact agency operations, resource allocation, and strategic direction. Key Responsibilities : Policy Authority : Independently drafts, revises, and finalizes project control policies and procedures without requiring higher-level approval. Strategic Planning : Leads long-range planning initiatives to determine program priorities and resource utilization in alignment with state laws, departmental regulations, and agency goals. Resource Management : Evaluates availability of fiscal, personnel, and equipment resources and makes decisions regarding their deployment across major projects. Governance and Oversight : Regularly reviews existing policies for effectiveness and initiates updates to improve operational efficiency and compliance. Executive Participation : Actively participates in governance council, leadership, and steering committee meetings where major decisions are made, contributing in a decisive and non-advisory capacity. Impact : This role directly influences the agency’s strategic direction, operational priorities, and compliance posture, ensuring that project control functions support broader organizational objectives.
• Tracks and monitors project schedules, resources, budgets, and assists in preparing status reports for senior management.
• Support the project manager with the project closing process and preparing the project closing report and impact analysis
• Supports OSIE staff and the COO with the creation and maintenance of project documentation and records
• Assists in organizing meetings and facilitating communication among project teams and stakeholders.
• Helps identify potential risks or issues on projects and assist in developing solutions under guidance
• Other Duties as assigned

Preferred Qualifications

About MassDOT

The 4,000+ employees of Massachusetts Department of Transportation (MassDOT) take great pride in connecting the Commonwealth’s residents and communities. MassDOT is responsible for developing, implementing, and coordinating transportation policies and projects for the Commonwealth of Massachusetts and to efficiently plan, design, construct, and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth. Information about MassDOT’s culture and career opportunities can be found at .

MassDOT’s divisions include Highway, Registry of Motor Vehicles, Aeronautics, and Rail & Transit. Headquarters (Planning & Enterprise Services) provides business and administrative support and policy leadership for each of the four (4) divisions.

Qualifications

This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.

Current MassDOT employees should use their internal MassCareers account to apply.

All job applications must be submitted online through MassCareers to be considered.

Please provide a complete, accurate and current resume / application for MassDOT to review in order to determine if your submitted materials meet the minimum entrance requirements for the position.

Minimum Entrance Requirements

Applicants must have at least (A) four (4) years of full-time or, equivalent part-time, professional, professional internship, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration or clinical management or (B) any equivalent combination of the required experience and substitutions below.

Substitutions :

I. A certificate in a relevant or related field may be substituted for one (1) year of the required experience.

II. An Associate's degree in a related field may be substituted for one (1) year of the required experience.

III. A Bachelor's degree in a related field may be substituted for two (2) years of the required experience.

IV. A Graduate degree in a related field may be substituted for three (3) years of the required experience.

V. A Doctorate degree in a related field may be substituted for the required experience.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

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