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Administrative Assistant

Administrative Assistant

Pape-DawsonHouston, TX, US
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Administrative Support Role

This position provides comprehensive administrative support to multiple project teams, ensuring the smooth and efficient execution of daily operations and deliverables.

Responsibilities include :

  • Creating, editing, and producing detailed documents, including letters, proposals, reports, spreadsheets, and memorandums, using the Microsoft Office Suite.
  • Supporting multiple managers and executives by managing documentation and ensuring the timely delivery of materials.
  • Handling and processing sensitive and confidential information with discretion and professionalism.
  • Organizing, retrieving, and maintaining corporate documents, records, and reports through effective filing and scanning practices.
  • Coordinating calendars, schedules, meetings, trainings, and travel arrangements as needed.
  • Preparing meeting agendas, arranging catering, and coordinating logistics for client and internal meetings, as well as special celebrations.
  • Performing other duties and responsibilities as assigned.

Qualifications include :

  • Minimum of 5 years of experience in a similar administrative support role.
  • Proven experience handling highly sensitive and confidential information.
  • Exceptional communication skills, both verbal and written.
  • Strong interpersonal skills with the ability to interact effectively across all levels of the organization.
  • Proficiency in Microsoft Office Suite and document review software, such as Bluebeam or Adobe Acrobat.
  • Ability to meet deadlines and adapt to shifting priorities with professionalism and efficiency.
  • High attention to detail and accuracy in work output.
  • Demonstrated ability to work independently, take initiative, and self-manage tasks.
  • Reliable, dependable, and available to work Monday through Friday, 8 : 00 AM to 5 : 00 PM, with occasional overtime as needed.

    • Preferred Qualifications include :

  • Bachelor's degree.
  • Industry experience in a professional services environment.

    • EEO Statement : All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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    Administrative Assistant • Houston, TX, US