Deputy Court Clerk

Essential Functions

This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent.

• Provides customer service by answering incoming phone calls, responding to questions, providing requested information and documents, processing citations, assisting the public at the customer service windows, setting court dates, assisting with deferred disposition and driving safety course options, assisting with compliance options, and receiving payment of fines, fees and costs.
• Provides administrative services by accurately filing citations and other court documents within the court's established filing system; by maintaining daily operational statistics for data and trending reports; maintaining and balancing a cash drawer daily; and assisting the Municipal Court Administrator, other Deputy Court Clerks, the Municipal Court Judge, Prosecutors, and Law Enforcement Officers, as needed.
• Provides data entry services by entering citation information into the court's case management software system and maintaining the constantly changing status and actions of court cases in the system.
• Prepares sworn complaints against individuals for Class C misdemeanor offenses. Prepares court notices, summons, and subpoenas for service. Prepares other related documents for trial and / or collection of fines, fees, and costs.
• Corresponds with attorneys and other court-related departments and divisions in the course of carrying out duties and assignments by mail, email, fax, and phone.
• Receives incoming correspondence and requests, requiring acute decision-making skills to determine the appropriate court operation / action to perform or apply to assist in moving court cases accurately through the Municipal Court process.

Job Requirements

Education & Experience

Work requires broad knowledge in a general professional or technical field. A typical way to obtain the required qualifications would be :

Other combinations of education and experience may be considered.

Overall Physicals Strength Demands

Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.

Supplemental Job Information :

Reading  Intermediate - Ability to read papers, periodicals, journals, manuals, dictionaries, thesauruses, and encyclopedias. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.

Math

Basic - Ability to perform the four basic arithmetic operations. Ordinarily, such education is obtained in elementary school up to high school. However, it may be obtained from experience and self-study.

Writing

Basic - Ability to write simple sentences containing subject, verb, and object, and / or series of numbers, names, and addresses. Ordinarily, such education is obtained in elementary school up to high school. However, it may be obtained from experience and self-study.

Managerial

Receives directions : The employee normally performs the duty assignment after receiving general instructions as to methods, procedures, and desired end results with some discretion when making selections among a few, easily identifiable choices. Assignment is reviewed upon completion.

Supervisory / Organizational Control

No responsibility for the direction or supervision of others.

Complexity

Work involves choices of action within limits set by standard practices and procedures. Professional judgment is required to apply the proper course of action.

Interpersonal / Human Relations Skills

Discussion Frequent : From 21% to 50% of work time.

Supplemental Information

Nestled in the heart of Texas, the City of Allen stands as a beacon of community spirit and opportunity. Guided by a mission to achieve excellence in every facet of community management and service provision, the City of Allen fosters an environment where public confidence flourishes alongside the well-being of its citizens.

In Allen, the possibilities are endless, and the sense of community is unparalleled. Whether you're seeking a place to work, live, or play, Allen offers something for everyone. Join us and experience the warmth, diversity, and boundless opportunities that define the culture of the City of Allen, where we do Work That Matters.

But don't just take our word for it; check out the video below to hear from some of our current employees :