Administrative Assistant

POSITION SUMMARY

The Administrative Assistant supports the property staff by performing clerical work related to administrative and business details. Works with the team to ensure proper retention and communication of Company policy and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

ESSENTIAL FUNCTIONS STATEMENT(S)

• Opens and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by the Property Manager
• Composes routine correspondence using Company approved templates.
• Organizes and maintains file system and files correspondence and other records.
• Answers telephone calls and arranges conference calls.
• Coordinates manager's schedule and makes appointments with prospective residents.
• Greets scheduled visitors and directs as appropriate.
• Assist applicants with preapplication process for the waiting list.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
• Researches, tracks, and enters property invoices for payment.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Orders and maintains supplies and arranges for equipment maintenance.