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Coordinator - Administration

Signal SecurityWaco, TX, US

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Who is an Administrative Coordinator?

The Administrative Coordinator will be responsible for accurate and timely administrative office

functions including but not limited to : creating schedules, reviewing hours, applicant screening,

new hire processing, report approval, payroll processing, invoicing, collections, and office file

management. The position will also be responsible for providing general support to the CEO.

Roles :

Maintain multiple Excel spreadsheets for the creation of schedules, monitoring of business equipment, and client data
Become proficient with operations software to implement schedules, payroll, invoicing, and reports.
Understand and track monthly profitability, expenses, and financials.
Manage the collections process so all clients are paying on time
Monitor the overtime and scheduling of all security officers
Assist with the hiring process and ensure all hiring paperwork is completed on time.
Ensure compliance with state licensing process of all security officers.
Maintain physical and electronic filing systems.
Communicate with the owner as needed to problem solve and gain accurate information for expenses.
Provide customer service support to clients on general questions, operations software support, invoicing, and collections by communicating in a helpful manner via phone and / or email.

Type of Individual :

High school diploma or equivalent required

Associates degree in relevant area preferred

Minimum of one year in a growing organization with a fast-paced office environment

Experience with using Excel to manage reports and analysis processes

Experience with accounting systems preferred, but not required

Skills / Abilities :

Self-starter and ability to work independent of instruction

Effectively communicate with staff and clients

Possess general accounting knowledge

Intermediate to Expert skill level with Microsoft Excel, Word, and Outlook

Solid organizational skills

Consistent attention to detail

Ability to handle multiple projects at a time, shifting priorities as necessary

Excellent problem-solving skills

Conducts self in accordance to Signal 88 Core Values and by the Signal 88 employee handbook

Environmental / Working Conditions :

Normal office environment. Occasional overtime may be required and / or hours may be shortened as business needs dictate.

Physical Demands :

Requires sitting and standing associated with a normal office environment. Manual dexterity

needed for using a calculator and computer keyboard. This description is intended to provide

only basic guidelines for meeting job requirements. Responsibilities, skills and working

conditions may change as needed.

Signal is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

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Administration Coordinator • Waco, TX, US