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Donor Relations Coordinator

Donor Relations Coordinator

University of FloridaGainesville, FL, US
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Job Description :

Donor Relations & Stewardship

  • Coordinate weekly, monthly and annual stewardship efforts driven by gift data in the weekly gift report.
  • Assist with IFAS’ annual endowment reporting process in collaboration with the University of Florida Foundation (UFF).
  • Draft personalized correspondence to donors on behalf of IFAS leadership and colleagues, which may include gift acknowledgements, donor birthdays and milestones, and other methods of stewardship as directed.
  • Work collaboratively with colleagues to create internal and external communication pieces that are consistent with standards established by the University of Florida, IFAS Communications, and UF Advancement Strategic Communications, Marketing & Engagement.
  • Serve as a liaison with UF Advancement Donor Relations and attend regular meetings to coordinate stewardship to recognize donors in a meaningful way.
  • Assist development officers and leadership in implementing strategic stewardship plans to enhance donor relationships and engagement.
  • Assist in coordinating personalized donor recognition activities, including acknowledgments, thank-you letters, impact reports, and milestone communications.
  • Develop and implement stewardship strategies for corporate donors in collaboration with the Senior Director of Corporate Relations, UF / IFAS Research, and the Associate Director of Special Events & Donor Engagement.
  • Help maintain and update donor profiles, histories, and preferences in CRM systems to ensure meaningful and informed interactions.
  • Upload stewardship activity in the CRM to reflect acknowledgements, appreciation gifts or other recognition in donor profiles.
  • Engage and communicate directly with council members, donors, volunteers and prospects in support of activities and events.
  • Communicate with vendors to order custom stewardship and recognition items.

Project Management

  • Manage special projects and office activities using established attributes ensuring effective communication of progress to the Executive Director of Advancement.
  • Improve process and procedures by providing feedback, recommendations and participation in focus groups.
  • Provide guidance in developing a systems approach to fundraising in IFAS and help to identify areas which could be streamlined for better efficiency.
  • Plan and execute stewardship strategies to work independently and under limited timeframes to meet deadlines.

    • o Ensure project deliverables are met.

    o Propose or determine prioritization for projects and tasks in collaboration with the Associate Director.

  • Ensure compliance with all University of Florida and UF Foundation, Inc. regulations.
  • Plan, report, and track development efforts at the direction of the Associate Director of Special Events and Donor Engagement.
  • Assist operations team with general office administration, including but not limited to, gift processing, gift reconciling, answering phone calls, scheduling meetings.

    • Department Communications

  • Prepare and proof correspondence, emails, acknowledgement letters, agendas, and other documents, some of which may be confidential; make necessary edits for accuracy of content.
  • Handle transmission of correspondence – including communications of a confidential nature – by mail, fax, e-mail, or other methods as directed; initiate correspondence as necessary to ensure the efficient and timely flow of information within the office.
  • Forward communications with appropriate background material and analysis. Must use judgment in sorting into action verses general communications.

    • Performs related duties as required or deemed appropriate to the accomplishment of the responsibilities and functions related to this position.

    Expected Salary : $,-$,; Commensurate with education and experience. Required Qualifications :

    Bachelor’s degree or an equivalent combination of education and experience.

    Preferred :

    The ideal candidate will possess :

  • Two to four years’ experience in a fundraising environment with specific experience in project management and donor stewardship.
  • Prior experience in development, fundraising, alumni relations, or Higher Education.
  • Ability to conceptualize, develop and utilize innovative materials and resources in support of donor relations.
  • Demonstrated project management experience in a multi-operational and multi-disciplinary environment.
  • Accuracy, attention to detail and a customer service-oriented attitude.
  • Exceptional written and verbal communication skills, strong interpersonal abilities, and the capacity to engage effectively and collaboratively with a wide range of individuals are essential.
  • A commitment to and support for workplace inclusion in all its forms; demonstrated success collaborating with stakeholders; strong project management skills; experience in a data-driven environment; excellent organizational abilities; and the capacity to lead, influence, and inspire others are essential.
  • Proficient in the following areas : Windows operating systems, Microsoft Word, Excel, and Access, as well as internet browsers and email platforms. Familiarity with donor databases, contact management systems, and tracking systems is also highly preferred.
  • A valid driver license and good driving record are essential.
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    Donor Coordinator • Gainesville, FL, US