Administrative Assistant

MalaceHR is seeking an Administrative Assistant to provide high-level administrative support to our team. This role involves conducting research, handling information requests, and performing clerical functions. The ideal candidate will serve as a key point of communication and information management within the office.

Responsibilities :

Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping tasks.

Prepare invoices, reports, memos, letters, financial statements, and other documents.

File and retrieve corporate documents, records, and reports.

Open, sort, and distribute incoming correspondence, including faxes and emails.

Draft and prepare responses to routine correspondence and inquiries.

Skills & Qualifications :

Strong verbal and written communication skills with the ability to multitask effectively.

Excellent customer service and interpersonal skills.

Ability to work independently and manage time efficiently.

Highly organized with the ability to maintain confidentiality.

Proficiency with Microsoft Office applications (Word, Excel, PowerPoint).

Education & Experience :

High school diploma or GED required; additional education a plus.

2–4 years of administrative support experience required.