Administration assistant serp_jobs.h1.location_city

Account Receivable Contract Administration

Construction Industry Experience Required. Experience with Sage 300 CRE (Timberline) is preferred.

Responsibilities :

• Initiating billing process with project managers for each job so bills are submitted by due date.
• Projecting the cash collections on a weekly basis.
• Maintaining electronic and paper jobs folders with signed contracts and change order.
• Monitoring change order request log for each job, reviewing for age and magnitude.
• Serving "preliminary notice" on owner, lenders and general contractors, by certified mail to protect the company's lien rights.
• Collecting lien releases from all tiers to secure timely payment. Working with accounts payable to ensure lien releases agree to AP aging monthly.
• Coordinating with broker's to issue insurance certificates for the company, subcontractor's and material suppliers are reviewed for compliance and updated equested upon expiration.
• Requesting any payment and performance bonds required for by job.
• Enrolling into OCIP programs, and subsequently completing monthly payroll reporting for all tiers.
• Working with payroll to ensure union clearance letters, LCP tracker are complete to ensure prompt payment.
• Maintaining the company's book so that the AR aging is reconciled to the general ledger.
• Recording all invoices for the prior month within 5 days of month end.
• Communicating with all departments to ensure smooth process.
• Enter contracts into Sage and processed all compliance documents required.
• Issue subcontracts for project with all applicable compliance documents attached and tracked.

Requirements :

Schedule : Monday - Friday (8 : 00AM - 4 : 30PM) Pay Rate : $25.00 - $30.00 Per hour based on experience

Compensation / Pay Rate (Up to) : $25.00 - $30.00 Per Hour