serp_jobs.filters_job_card.part_time Administrative assistant serp_jobs.h1.location_city

Branch Administrative Assistant III

Guild Mortgage Company, closing loans and opening doors since 1960. As a mortgage banking firm, we are dedicated to serving the homeowner / buyer. Our goal is to provide affordable home financing for our customers, utilizing the best terms available while providing a level of professionalism and service unsurpassed in the lending industry.

The Branch Administrative Assistant III plays an important role in the organization by performing a number of tasks related to the branch's administrative functions. The role is primarily responsible, under intermittent to low supervision, for performing full administrative duties in support of the branch office by providing customer service, conducting research, preparing reports, handling information requests, ordering supplies and performing clerical functions such as preparing correspondence, copying, filing, faxing, and scheduling meetings.

Essential functions include :

• Providing a high level of clerical assistance to processors as needed.
• Completing loan file audits.
• Printing and mailing disclosure documents.
• Contacting escrow companies regarding trailing items.
• Monitoring, reconciling, and responding to appraisal and credit report invoice discrepancies.
• Providing assistance to the Branch Manager and Branch Operations Manager.
• Answering incoming calls and providing responsive and courteous service.
• Collecting, sorting, and distributing incoming mail and packages.
• Assisting in the preparation and delivery of mailings.
• Maintaining office supplies inventory.
• Partnering with IT helpdesk and assisting in troubleshooting basic office technology issues.
• Performing general clerical duties and office support.
• Making copies and preparing deliverables for meetings and marketing campaigns.
• Maintaining a tidy and comfortable office space.
• Compositing, typing, and distributing correspondence and memos.
• Coordinating events, meetings, and conferences.
• Creating and updating forms for file flow and efficiency.
• Performing other duties as assigned.

Qualifications include :

Supervision includes intermittent to low supervision required, depending on experience. Apply sound judgment in execution of core job responsibilities.

Requirements include :

Guild offers a pleasant work environment, competitive compensation and excellent benefits package; including medical, dental, vision, life insurance, AD&D, LTD and 401(k) with employer match.

Guild Mortgage Company is an Equal Opportunity Employer. Compensation at Guild is influenced by a wide array of factors including but not limited to local and federal minimum wage requirements, education, level of experience, and applicant's geographical location.