serp_jobs.filters_job_card.part_time Administrative assistant serp_jobs.h1.location_city

Executive Administrative Assistant

SMX is seeking an Executive Administrative Assistant for the front office with Special Operations Command, Pacific (SOCPAC), located at Camp H.M. Smith, Hawaii. This position resides with the Chief of Staff (CoS). The Chief of Staff provides a wide variety of administrative assistance in support of COMSOCPAC and related activities in the Asia-Pacific region. The Chief of Staff is also responsible for tracking tasks, calendars, and manning, communicating with the staff and staff of INDOPACOM, USSOCOM and component services. The selected candidate shall provide professional assistance to the CoS / Deputy Chief of Staff (DCoS) involving the following broad, but not mutually exclusive, functions : (1) administrative (2) task management, (3) calendar management, (4) travel coordination via Defense Travel System (5) records management and (6) civilian and military personnel.

This position requires a DoD Secret with eligibility for TS / SCI which requires US citizenship for work on DoD contracts.

Essential Duties & Responsibilities

• Validate, verify, align, and maintain all calendar management for key leaders.
• Collect key documents and prepare for meetings, run slides, and attend meetings, provide meeting minutes, and track due outs, ultimately providing daily updates to the CoS and DCoS.
• Manage multiple conference rooms and create, maintain, and update online calendar booking for the command.
• Provide administrative support by reviewing, correcting, updating operational instructions, tasks, records, correspondence, and other important staffing products.
• Will be the lead point of contact for controlling multiple task management tools, assigning tasks to the correct individuals, tracking deadlines, collecting information, compiling data, submitting proposed documents for review, and ultimately completing the task after approval from CoS or DCoS.
• Assist the CoS and DCoS with administrative and personnel duties.
• Complete additional duties as assigned (e.g., DTS, SharePoint Administrator).
• Completes accountability for JPERSAT of CoS / DCoS, acting as back up for COMSOCPAC.
• Works with SOJ1 and attends meetings focused on administrative and personnel items.
• Coordinates with other admins across the command as needed on assigned projects and programs.
• Assists with Commander's Action Group (CAG) requests when requested.
• In the absence of the Civilian Personnel Officer (CPO), serves as the CPO back-up, with access to the civilian personnel and timekeeping / pay systems, to resolve and provide the data requested data by SOCPAC management, civilian employees and the Financial Improvement Audit Readiness (FIAR) team. Assists with document review, administrative tasks, data compilation, and other tasks as assigned even CPO present.

Required Skills & Experience

Desired Skills & Experience

The SMX salary determination process takes into account a number of factors, including but not limited to, geographic location, Federal Government contract labor categories, relevant prior work experience, specific skills, education and certifications. At SMX, one of our Core Values is to Invest in Our People so we offer a competitive mix of compensation, learning & development opportunities, and benefits. Some key components of our robust benefits include health insurance, paid leave, and retirement. The proposed salary for this position is :

95,900 - $159,700 USD

At SMX, we are a team of technical and domain experts dedicated to enabling your mission. From priority national security initiatives for the DoD to highly assured and compliant solutions for healthcare, we understand that digital transformation is key to your future success.

We share your vision for the future and strive to accelerate your impact on the world. We bring both cutting edge technology and an expansive view of what's possible to every engagement. Our delivery model and unique approaches harness our deep technical and domain knowledge, providing forward-looking insights and practical solutions to power secure mission acceleration.

SMX is an Equal Opportunity employer including disabilities and veterans.

Selected applicant may be subject to a background investigation and / or education verification.