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Administrative specialist • philadelphia pa

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Administrative & HR / Finance Support Specialist

Administrative & HR / Finance Support Specialist

Virtual Staffing SolutionsPhiladelphia, PA, US
serp_jobs.job_card.full_time
Administrative & HR / Finance Support Specialist.We're looking for an Administrative HR / Finance Assistant who's ready to take on a dynamic and rewarding dual role! You'll be the go-to person for keep...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
Administrative Assistant

Administrative Assistant

Universal CompaniesPhiladelphia, PA, US
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The management services offered to our family of charter schools, allows us to collectively become a change agent and national leader in urban education as evidenced by student awareness of self, h...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
Administrative Specialist

Administrative Specialist

ATC PhiladelphiaPhiladelphia, PA, US
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ATC is seeking an Administrative Specialist for our Temporary need located in North Philadelphia!.Under the direction of management or senior management, the Administrative Specialist is responsibl...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Administrative Specialist (40 hrs / Days)(Oaks / Phoenixville)

Administrative Specialist (40 hrs / Days)(Oaks / Phoenixville)

Temple UniversityPhiladelphia, PA, United States
serp_jobs.job_card.full_time
Provides administrative support to a workgroup or individual within the Department.Under close supervision, completes routine administrative tasks, such as. reads and routes incoming mail, composes...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
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Administrative Specialist

Administrative Specialist

Roadsafe Traffic SystemsPhiladelphia, Pennsylvania, US
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Title : Administrative Specialist Classification : Non-Exempt About the Organization RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United St...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Administrative Assistant

Administrative Assistant

Robert HalfBryn Mawr, PA, United States
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Description We are looking for a detail-oriented Administrative Assistant to support daily operations and ensure seamless workflow within our organization. This role is ideal for someone with health...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
Administrative Assistant

Administrative Assistant

Setup WinksPhiladelphia, PA, US
serp_jobs.job_card.full_time
The Administrative Assistant will support day-to-day operations by performing administrative tasks and providing assistance to [team / department]. This role is crucial to maintaining the smooth opera...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
Administrative Specialist

Administrative Specialist

RoadSafe TrafficPhiladelphia, PA, United States
serp_jobs.job_card.full_time
Title : Administrative Specialist.RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguou...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
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Administrative Specialist (40 hrs / Days)(Oaks / Phoenixville)

Administrative Specialist (40 hrs / Days)(Oaks / Phoenixville)

Temple HealthPhiladelphia, PA, US
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Provides administrative support to a workgroup or individual within the department.Under close supervision, completes routine administrative tasks, such as reading and routing incoming mail, compos...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
Administrative Assistant

Administrative Assistant

Community Behavioral Health.Philadelphia, PA, US
serp_jobs.job_card.full_time
CBH is a dynamic organization dedicated to providing access to high-quality, accountable care to improve the health and mental wellness of our members. As part of our growth, we are seeking a detail...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
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Administrative Assistant

Administrative Assistant

Kelly ServicesWestville, NJ, USA
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Join Kelly Services and work in a fast-paced, dynamic environment where you will have the opportunity to learn and grow.As an Administrative Assistant, you will provide support to a team or departm...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
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Administrative Secretary

Administrative Secretary

Keller Executive SearchPhiladelphia, PA, US
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This is a position within Keller Executive Search and not with one of its clients.Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Sear...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
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Administrative Assistant

Administrative Assistant

ChubbPhiladelphia, PA, US
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Administrative Assistant WC Claims and TPA Management.Chubb is the world's largest publicly traded property and casualty insurer. With operations in 54 countries, Chubb provides commercial and pers...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
Administrative Assistant

Administrative Assistant

Pennsylvania MedicinePhiladelphia, PA, United States
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Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine.Workin...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
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Administrative Assistant

Administrative Assistant

SourcePro Search, LLCPhiladelphia, PA, United States
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We are conducting a search for a motivated Administrative Assistant to join a property group located in Philadelphia, PA. The ideal candidate's duties and responsibilities include providing administ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
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Administrative Assistant

Administrative Assistant

Clearance JobsMerchantville, NJ, US
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The L3Harris Camden site is looking for an Administrative Assistant to support a fast paced Engineering organization.This role will report to the Surface & C5 Systems (S&C5S) Director of Engineerin...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
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Administrative Coordinator

Administrative Coordinator

Penn MedicinePhiladelphia, PA, United States
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Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine.Workin...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Administrative

Administrative

GDI Integrated Facility ServicesPhiladelphia, PA, United States
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GDI provides best in class integrated, high level, facility maintenance services to The United States and Canada.We have more than 30,000 team members who will effectively contribute to the success...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Administrative

Administrative

GDI Services Inc USPhiladelphia, PA, US
serp_jobs.job_card.full_time
GDI provides best in class integrated, high level, facility maintenance services to The United States and Canada.We have more than 30,000 team members who will effectively contribute to the success...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
Administrative & HR / Finance Support Specialist

Administrative & HR / Finance Support Specialist

Virtual Staffing SolutionsPhiladelphia, PA, US
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Administrative & HR / Finance Support Specialist

We're looking for an Administrative HR / Finance Assistant who's ready to take on a dynamic and rewarding dual role! You'll be the go-to person for keeping both our HR and Finance teams running smoothly from daily operations to ensuring everything's compliant and organized. If you're detail-oriented, love staying on top of things, and thrive in a fast-paced environment, we'd love to have you on the team!

Department : HR (Human Resources)

Employment Type : Full Time

Location : United States, WAH

Workplace Type : Fully remote

Compensation : $19.50 - $21.63 / hour

Key Responsibilities

Organize recognition programs, gifts, and employee store; conduct orientations, reference checks, compliance, and payroll setup.

Provide attendance updates, handle FMLA / ADA documentation, and support employee needs with professionalism and confidentiality.

Process background checks, HIPAA attestations, verify doctors' notes, manage LOAs, separation paperwork, and track company equipment.

Manage reception, mail distribution, company shipments, and provide backup support for payroll, benefits, and finance tasks.

Handle banking, deposits, invoice processing, purchase orders, reconciliations, expense reports, and maintain accurate financial records.

Skills, Knowledge & Expertise

Proven experience (preferably with more than 3 years) in HR, finance, executive assistance, or administrative roles.

Strong organizational, analytical, and multitasking skills.

Familiarity with employment law, payroll processes, and financial reporting

Proficiency with Microsoft Office Suite, Google Workspace, and HR / finance systems (e.g., QuickBooks, HRIS, payroll software).

Excellent written and verbal communication skills.

About Virtual Staffing Solutions

We specialize in delivering innovative solutions and exceptional services to meet the diverse needs of our clients. With a strong commitment to quality and customer satisfaction, we strive to exceed expectations and drive success in every project we undertake.

Our Hiring Process

Stage 1 : Initial Interview

Stage 2 : 1st Level Interview

Stage 3 : 2nd Level Interview

Stage 4 : Final Interview

Stage 5 : Hired