serp_jobs.breadcrumb.workplace_remote Data entry clerk serp_jobs.h1.location_city

Administrative Assistant

Summary / Objective

Provides various administrative functions.    In most cases, the Administrative Assistant  is the first point of contact for all visitors and all calls in to the property. Greets visitors and offers direction and information.  Answers a heavy amount of incoming calls, determining the purpose of the call, and forwarding calls to appropriate personnel with the utmost professionalism and courtesy.   Responsible for scheduling appointments,  and  assisting  office personnel  with  clerical work and other office duties.

Essential Functions

• Retrieves main office messages from voice mail and forwards to appropriate personnel.
• Answer and direct all incoming calls to the appropriate team member.  When the appropriate team member is unavailable, ensure proper follow up.
• Relieve management of administrative detail with all projects, phones, faxes, filing, typing, and mailings.
• Secure all required applicant signatures, for administrative processes.
• Maintain documentation  and filing procedure s and systems.
• Keep a running list of needed supplies and order as necessary.
• Greet, introduce, welcome visitors.
• Foster a positive, active and collaborative relationship with team members, prospects , ,  communities, vendors and associated agencies.
• Assist to schedule application intakes, interviews, processing and preparation of applications, and their distribution.
• Assist with  communications / notices.
• Consistently maintain rules and regulations, as well as all state, federal and / or local laws.
• Assist in the achievement of goals.
• Maintain accurate record s  as necessary.
• Receive, review, and route incoming mail, and ensure that invoices and other time sensitive materials are processed.
• Report to management .
• Input all  work order and requests .
• Responsible for keeping reception area clean with professional surroundings.
• Monitors visitor access .
• Other duties as assigned .

Competencies

Supervisor Responsibility

This position has  no supervisory responsibilities

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, f iling cabinets and fax machines .

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The employee is frequently required to stand and sit. The employee is occasionally required to stoop, kneel, crouch, or crawl and taste or smell. The employee must regularly lif t and / or move up to 10 pounds .

Required Education and Experience

HS diploma or equivalent, plus 2 years of related experience; to include data entry, data processing, and skills in Microsoft office.

Additional Eligibility Qualifications

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.