serp_jobs.breadcrumb.workplace_remote Event coordinator serp_jobs.h1.location_city

Job Title - : Even Coordinator

Duration - : 5 Months

Location - : Remote

Job Description

Okta is seeking a highly organized and detail-oriented Event Coordinator to support the coordination and administration of our internal events + projects. This person will own the day-to-day coordination of key events, ensuring the logistics and participant experience are executed with excellence.

The ideal candidate has an eye for detail and strong organizational and communication skills to ensure a seamless and engaging event experience. You'll be the logistical engine behind the events, partnering with stakeholders and global participants to orchestrate every phase of the program before, during, and after each program.

This role is designed for a go-getter who thrives on variety-one week might involve managing event logistics, another might focus on process improvements or communications support.

You'll partner closely with the Strategic Programs & Communications team to bring operational excellence and creative energy to everything from hackathons and all-hands meetings to kickoff events and community programs.

Skills

Responsibilities

• Support planning and execution of Auth0 programs and events (e.g., hackathons, tech kickoffs, meetups, and internal gatherings).
• Manage logistics and operations throughout the planning, execution, and post-event phases, ensuring seamless coordination and execution. This includes scheduling meetings updating event communications, organizing participant activities, and analyzing survey results.
• Draft attendee-facing communications and create resources and assets (emails, Slack posts, FAQs, presentations) to drive engagement and participation.
• Support budget administration , including expense tracking and ensuring financial records
• Recruit, train, and coordinate volunteers and judges, managing outreach, onboarding, and communications to ensure a consistent and positive experience.
• Organize global participant engagement initiatives for remote and office-based teams, fostering an exciting and inclusive experience.
• Drive the post-event administrative tasks , including feedback documentation, follow-ups, and processing any outstanding logistics.
• Analyze survey feedback and engagement metrics and deliver post-event reports summarizing impact, takeaways, and recommendations.
• Cultivate strong relationship s with internal teams to foster an ongoing culture of innovation.
• Proactively communicate progress , blockers, and updates to the program team and stakeholders, ensuring transparency, timely alignment, and smooth coordination throughout the program lifecycle.

Who You Are

Qualifications