serp_jobs.breadcrumb.workplace_remote Executive assistant serp_jobs.h1.location_city

Job Title : Executive Assistant

Department : Corporate

Direct Manager : Chief Executive Officer

Office Location : Miami HQ

Essential Duties and Responsibilities

This incumbent is expected to be a creative problem solver for the CEO.   S / he must be proactive, curious, and efficient to help the CEO optimize his time, create trust-based relationships within his network, and deliver high-quality work.   You will interact with the Executive Team, board directors, investors, physicians / KOL and other internal / external colleagues.

Operational Efficiency

• Project Management :  Lead and coordinate major projects and initiatives, ensuring timely completion and alignment with business objectives.
• Process Improvement :  Identify opportunities for process improvements and operational efficiencies across the organization.
• Problem-Solving :  Act as a key problem-solver for complex issues, leveraging cross-functional teams to address challenges and implement solutions.
• Team Coordination :  Coordinate and manage the executive team’s activities, including agenda setting, meeting facilitation, and follow-up on action items.

Communication and Liaison

This role involves organizing, strategically managing, and maintaining detailed and complex calendars, including preparation of research materials, meeting agendas, post-meeting action plans and other substantive work products related to company operations.

Under minimal supervision, you will be accountable to show initiative, follow-through on action items, secure data and information from employees and others to meet the timelines and expectations of project plans.   You will alert the CEO when unexpected delays are anticipated and / or when obstacles arise.   In most situations, you should obtain detailed information and present the causes and potential solutions at the time you surface issues.

Your responsibilities will include planning and coordinating client and internal meetings, conference calls, conferences, events, and lunches or dinners, as well as sending out reminders. You will also coordinate complex international and local travel arrangements, manage travel logistics, and accommodate individual preferences.

Additional duties include tracking and managing all incoming communications, responding to correspondence that does not require the CEO / CFO’s attention, and assuming responsibility for planning, organizing, and executing major projects with minimal guidance.

Requirements (Relevant Education / Languages, Skills)