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Executive assistant • honolulu hi
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Individuals typically begin between the minimum to middle of the pay range.The Executive Assistant works independently to provide a wide range of administrative and clerical support to the Executiv...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
Legal Secretary / Executive Assistant (Permanent).A reputable law firm looking for a Legal Secretary / Executive Assistant to join their team! .
The Legal Secretary / Executive Assistant will provide co...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
This role requires the ability to work lawfully in the U.Are you a results-driven, go-getting sales professional? Do you have an entrepreneurial spirit and take pride in owning your work day? Are y...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
We make vacation dreams come true for travelers around the world in a supportive, friendly, and beautiful work environment.
As a Sales Executive Trainee, you will assist in providing our Owners / gues...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Focus on the core content of the job post, removing all extra metadata, navigation mentions, and redundant headers.Keep the formatting beautiful and high signal to noise ratio.serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Ivy Park at Otay Ranch Honolulu,HI.Current job opportunities are posted here as they become available.Subscribe to our RSS feeds to receive instant updates as new positions become available.Managed...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
Being a Business Account Executive means having a rewarding career.At Spectrum, you'll have the opportunity to build meaningful relationships with clients and your team and achieve your career and ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Responsible for executive project level leadership on multimillion-dollar, multi-location, national energy retrofit projects.
Oversight of ongoing project development, project delivery, measurement / ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Job Opportunity with the State of Hawai'i.The State of Hawai'i is seeking candidates for a position with a salary range of $6,043 to $7,351 per month (SR-24, Step D to I).The vacancy is located in ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Highgate is a premier real estate investment and hospitality management company widely recognized as an innovator in the industry.
Highgate is the dominant player in U.New York, Boston, Miami, San F...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
This role requires the ability to work lawfully in the U.Are you a results-driven, go-getting sales professional? Do you have an entrepreneurial spirit and take pride in owning your work day? Are y...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
We are driven by discovering and developing regenerative biologics utilizing human placental tissue to provide breakthrough therapies addressing the unmet medical needs for patients across multiple...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Office Assistant IV, SR-10 : $3,194.In addition to the duties of the lower levels : .Evaluates and processes documents according to individual circumstances where the correct course of action is...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
Hawaii News Now is looking to grow its already commanding share of the local broadcast and digital revenue market.To do so, we are looking for the next high-level consultant to join our team.Our id...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
Identifies, develops, and manages multiple relationships at a corporate management level to position overall value to the organization, while providing local Shyft Global Services Acts as a direct ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
The Sales Account Executive generates advertising revenue by calling on established agencies, cold-calling new prospects and convincing potential clients of the merits of television advertising.We ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
It's fun to work in a company where people truly BELIEVE in what they're doing! Job Description Summary : The Senior Account Executive is an enterprise software sales professional who sells a platfo...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Bring your culinary passion to a place where your creativity and leadership make a lasting impact.Sodexo is seeking an Executive Chef 2 to join our team at Kapi'olani Medical Center for Women & Chi...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Job Summary Riverside Payments is one of the largest and fastest growing merchant services companies in the nation.We give businesses the ability to accept debit and credit cards as a form of payme...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Join Our Premier Team and Elevate Your Career Path!.Our company consistently earns accolades for its exceptional workplace environment, as recognized by Entrepreneur Magazine, with stellar employee...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
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Executive Assistant
HMSAHonolulu, HIjob_description.job_card.30_days_ago
serp_jobs.job_preview.job_type
- serp_jobs.job_card.full_time
job_description.job_card.job_descriptionGeneral Administrative Support : Relieves the CEO / assigned Executive(s) of majority of administrative functions and tasks, ensuring the most effective / efficient use of the Executive's attention and focus. Drafts routine and specialized correspondences on behalf of the CEO / assigned Executive(s). Receives, reviews and determines the appropriate parties to channel / direct sensitive, proprietary, and confidential matters to. Actively follows up on the status of pending issues, conducts independent research on subject matters related to Executive's business areas and corporate position, and when appropriate responds independently on behalf of the executive in a timely manner. Responsible for the inventory of supplies on the Executive floor. Internal / External Contacts : Coordinates and hosts a variety of internal and external visitors. Receives, escorts, and announces internal / external visitors to the Executive offices. Resolves meeting or event conflicts. Exercises independent judgment when prioritizing communications and determining urgency, escalation needs, and appropriate contact with CEO / assigned Executive(s). Assesses situations and interrupts CEO / assigned Executive(s) schedule for issues / situations that the Executive Assistant determines require immediate action. Answers and routes phone calls appropriately. Meeting / Calendar / Travel : Oversees and maintains the calendar for CEO / assigned Executive(s) in highly organized and efficient manner. Evaluates and prioritizes appointments and meetings based on urgency and business impacts, adjusting as needed. Ensures CEO / assigned Executive(s) have an appropriate amount of time to effectively meet various obligations. Books venue(s) for meetings, creates agendas, obtains relevant handouts / brochures, and procures refreshments for the meeting. Maintains a global view of scheduling, efficiently and effectively coordinates with other assistants for meetings that require multiple Executives. Arranges and books complex multi leg itineraries for executive or assigned parties as required. Corporate Communications : Monitors and manages the corporate communications channel for CEO / assigned Executive(s). Ensures the timely and accurate flow of information to and from the executive offices including but not limited to marketing initiatives, policy / procedure updates, corporate communications, and any other item that have companywide impact. Prepares and modifies presentations and responses for both internal and external audiences. Acts as a liaison by planning and scheduling across various communication channels to ensure all internal and external parties are well informed. Responds independently to complex matters of significance impacting business goals and outcomes. Special Projects : Lead / coordinates internal and external special projects and community engagement activities, simple to complex in nature, based on Corporate goals or initiatives. Researches and evaluates vendors, obtains and reviews RFPs, conducts cost-benefit analysis, negotiates and enters into contracts for products or services on behalf of HMSA ensuring selection of the best vendor / contractor to meet project objective. Efficiently guides vendors / contractors through the Contract Vendor Management (CVM) process. Provides direction and guidance to volunteer staff and external vendors. Also responsible for miscellaneous support tasks during projects / events. Budgeting & Purchasing : Reviews and approves purchase orders and invoices within assigned signing powers / levels. Acts as a liaison with various departments to ensure financial, budgeting, and accounting procedures are being followed, and authorizations are obtained. Other Duties / Functions : Performs all other miscellaneous responsibilities and duties as assigned or directed.
Job Summary
Pay Range : $53,000 - $99,000
Note : Individuals typically begin between the minimum to middle of the pay range
The Executive Assistant works independently to provide a wide range of administrative and clerical support to the Executive team which include but not limited to drafting correspondences, responding to the Executive's voicemail and email with little supervision, greeting visitors, coordinating schedules. The Executive Assistant manages special projects, conducts research, and prepares reports utilizing independent judgment free from direct oversight in decision making; multi-tasks and prioritizes competing deadlines; and possess excellent communication skills to interact with a wide range of internal and external contacts. The Executive Assistant functions as an extension / representative of the assigned Executive officer.
Minimum Qualifications
- Associates degree and three years of related administrative support experience; or an equivalent combination of education and work experience.
- Administrative support experience must have been at management or executive level.
- Outstanding written and verbal communication skills.
- High level of professionalism / professional aptitude in dealing with a variety of situations.
- Demonstrated experience facilitating meetings at multiple levels of an organization; understanding of facilitation techniques.
- Basic to Intermediate level knowledge of Microsoft Office applications : Outlook, Word, PowerPoint, and Excel.
Duties and Responsibilities