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Career Center Office Coordinator

The Administrative Assistant for Career and Counseling Services provides administrative and operational support to the offices of Career Services and Counseling Services. Reporting directly to the Assistant Vice Chancellor for Student Engagement, this position ensures efficient daily operations, facilitates communication between staff, students, and campus partners, and contributes to the overall effectiveness of programs and services that promote student success, well-being, and career readiness.

Responsibilities include :

• Providing administrative support to the Assistant Vice Chancellor and to staff within Career Services and Counseling Services, including scheduling appointments, managing calendars, and coordinating meetings.
• Fostering a welcoming and inclusive office environment that supports positive student experiences.
• Maintaining accurate records, files, and databases related to career and counseling services.
• Serving as the first point of contact for students, faculty, staff, and visitors, providing excellent customer service and directing inquiries appropriately.
• Maintaining confidentiality in handling sensitive student information in compliance with FERPA and university policies.
• Assisting with the planning, promotion, and logistics of workshops, events, and outreach initiatives.
• Supporting budget and purchasing processes, including preparing requisitions, processing invoices.
• Tracking departmental expenses and assisting with budget monitoring.
• Preparing correspondence, reports, and presentation materials as requested.
• Ensuring office operations are efficient, including supply management, equipment upkeep, and workspace organization.
• Assisting with the collection of assessment data, surveys, and program evaluation materials.

Qualifications include :

This is a full-time, non-exempt position. Eight (8) hours per day, MondayFriday, 40 hours per week. Occasional evening or weekend hours may be required to support student programs or events.