Office secretary serp_jobs.h1.location_city

Description

Employment Offer Contingent Upon Successful Completion of the Following :

Verification of Work Authorization and Employment Eligibility

Substance Abuse Screening

Physical Exam (if applicable)

Background Checks for Badging / Security Clearances (if applicable)

About Hensel Phelps :

Founded in 1937, Hensel Phelps specializes in building development, construction and facility services in markets ranging from aviation to government, commercial, transportation, critical facilities, healthcare and transportation. Ranked #1 in aviation and #6 overall general contractor in 2024 by BD+C, Hensel Phelps is one of the largest employee-owned general contractors in the country. Driven to deliver EXCELLENCE in all we do and supported by our core values of Ownership, Integrity, Builder, Diversity and Community, Hensel Phelps brings our clients' visions to life with a comprehensive approach that begins with innovative planning and extends throughout the life of the property.

Position Description :

The Office Engineer (OE) position supports the execution of work in the field with a focus on project administration activities. The OE participates in many of the field activities especially as related to safety and quality control. The office engineer works with the project engineer and responsibilities include the exercise judgment and discretion in making recommendations, implementing policies and procedures, and handling a wide variety of matters in the office such as trade partner / supplier management to administer contract changes (e.g., RFIs and change orders), management of financial accounts, scheduling of deliveries, reporting on production trends, other administrative aspects of the project as outlined in the Book of 14 and much more.

Position Qualifications :

A 4-year degree in Civil, Structural, Architecture or Construction Management.

Valid Driver's License.

Strong communication skills.

Computer software - Microsoft Office Suite, specifically Excel-based templates, ProjectSight, Primavera and AutoDesk Suite.

Preferred Qualifications :

• Past internships in the construction industry are preferred, but not required.

Essential Duties :

Support the field through materials management to maintain the project schedule and sequencing.

Supervise trade partner employees involved in the submittal and shop drawing process.

Perform detailed reviews and provide approvals of submittals, shop drawings and product data.

Create and process RFIs in a solutions-orientated manner.

Process subcontract bonds, insurance, pay applications, correspondence, change estimates and potential change orders.

Assist with data gathering for the monthly owner pay application and margin analysis.

Participate in jobsite safety meetings, weekly safety audits, etc.

Facilitate the quality control plan and participate in preparatory meetings, initial inspections, follow-up inspections, etc.

Support BIM and VDC coordination meetings in the creation of RFIs, as needed, and review shop drawings from the coordinated model.

Physical Work Classification & Demands :

Moderate Work. Exerting up to 50 pounds of force occasionally, and / or up to 25 pounds of force frequently, and / or 10 pounds of force constantly to move objects.

The individual in this position will periodically walk, kneel, sit, crouch, reach, stoop, read / see, speak, push, pull, lift, stand, and finger / type. The frequency of each action varies by workflow and office activity.

Walking - The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, boxes, cabinets, etc.

Constantly operates a computer and other office machinery, such as a calculator, copy machine, phone, computer, and computer printer.

The person in this position frequently communicates with employees and external stakeholders regarding a variety of topics related to office administration.

Constantly computes, analyzes, and conceptualizes mathematical calculations and formulas.

The person in this position regularly sits in a stationary position in front of a computer screen.

Constantly reads written communications and views mail submissions. Will also need to read blueprints and take / verify field measurements.

Climbing - Ascending or descending ladders, stairs, scaffolding and ramps at various heights.

Balancing - Ability to maintain body equilibrium to prevent falling and to walk, stand or crouch.

Stooping - Bending the body downward and forward by the spine at the waist.

Visual acuity and ability to operate a vehicle as certified and appropriate.

Occasionally exposed to high and low temperatures

Frequently exposed to noisy environments and outdoor elements such as precipitation and wind.

Benefits :

Hensel Phelps provides generous benefits for our salaried employees. This position is eligible for company paid medical insurance, life insurance, accidental death & dismemberment, long-term disability, 401(K) retirement plan, health savings account (HSA) (HSA not available in Hawaii), and our employee assistance program (EAP). It also is eligible for employee paid enrollment in vision and dental insurance. Hensel Phelps also believes in the importance of taking time to recharge. As a result, salaried employees are eligible for paid time off beginning upon hire. Salaried positions (project engineers and above) participate in an annual bonus plan, subject to company and employee performance. Salaried employees (this is all salaried employees) are also eligible for a company cell phone or cell phone allowance in accordance with company policy. Further, salaried employees (project engineers and above) also receive either a vehicle or vehicle allowance in accordance with Hensel Phelps' policies. Based on position location, a cost of living adjustment (COLA) may also be included (subject to periodic review and adjustment).

Equal Opportunity and Affirmative Action Employer :

Hensel Phelps is an equal opportunity employer. Hensel Phelps is committed to engaging in affirmative action to increase employment opportunities for protected veterans and individuals with disabilities. Hensel Phelps shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity and expression, domestic partner status, pregnancy, disability, citizenship, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights () notice from the Department of Labor.