Operations management serp_jobs.h1.location_city

Occupational Summary

The operations coordinator will provide overall administrative management and coordination of a variety of business-related functions, such as finance, budget, personnel transactions, space, and facilities planning, maintenance, and policy interpretation and dissemination.

The operations coordinator supports the Program Directors and Learning and Organization Development leadership to ensure that each program is delivered with a consistent level of quality while also ensuring compliance to Duke policies and unique funder contractual obligations. The Administrative Manager will lead portfolio management and quality improvement across Learning and Organization

Development, which includes a diverse, complex, and growing portfolio of high quality, advisory, and customized capacity building, training, and operational programs. The operations coordinator will report to the Assistant Vice President of Learning and Organization Development.

Work Performed

Financial Responsibilities (60%)

• The operations coordinator will plan and prepare the annual departmental budget, analyzing operating needs to further the office and university goals and priorities.
• The operations coordinator will analyze and monitor projected revenue and expenses on both a short-and long-range basis; prepare and manage capital expense budgets as required; monitor and verify expenditures; ensure compliance with university and sponsoring agency policies and procedures; oversee preparation of financial and administrative reports.
• Prepare balance and projection reports and analyses for unit and VP of Human Resource leadership. Prepare fall and spring variance reports for submission to the VP of Human Resource as well as monthly reconciliation.
• Complete month-end procedures, including reconciling for all assigned BFR and reviewing accounts for overdraft status.
• Proactively responds to and resolves inquiries regarding untimely corporate card transactions, problem invoices or workflow items.
• Prepares analytical and narrative reports. Monitors spend rates to ensure timely and appropriate spending of funds.
• Assist with assigning payment and processing those payments.
• Create policies and procedures to ensure efficient operations.

Human resources and Program management 40%

Required Qualifications at this Level

Education / Training : Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor degree program.

Experience : Work requires the ability to plan and administer programs and direct program activities within a specific functional area, generally acquired through four years of related experience. OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND / OR EXPERIENCE.

Skills :

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Duke University is an Affirmative Action / Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a

responsibility to uphold these values.

Essential Physical Job Functions

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and / or mental abilities.

Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Anticipated Pay Range :

Duke University provides an annual base salary range for this position as USD $48,960.00 to USD $77,928.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education / training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at : https : / / hr.duke.edu / benefits /

Essential Physical Job Functions : Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and / or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends onthe robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions : Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and / or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.