Event Planner II

ACT Consulting has an immediate need for an Event Planner with our direct client. Please take a moment to review the job description. If this is something you are interested in, please send a copy of your resume to or contact us at for additional details.

Job Title : Event Planner

Location : Irving, TX (Hybrid to times per month onsite)

Employment Type : Long term contract

Rate - $ / hr on W

This role requires air-travel - the chosen candidate will travel about - times per month, requiring - days per trip.

Travel will be International, specifically Canada - All candidates must have a valid Passport.

Role Overview

You will work to deliver and execute on assigned in person programs by planning and managing all details related to the production details including but not limited to venue selection, event budget, travel, room setup, signage and branding, staging, audio visual, and catering. As a member of the GCC Logistics Team, you will have a focus on team collaboration to create exceptional customer experiences for every attendee, sponsor and associate attending our events.

Core Responsibilities

Support venue sourcing responsibilities including research, capacity planning, and contracting.

Plan and manage operations and logistics for all assigned programs

Liaise with internal key conference partners and team members to ensure successful conference execution

Communication and collaboration across event teams to ensure seamless delivery of first-class events

Contribute ideas for event innovations to enhance GCC Summits and ensuring alignment with the company objectives and vision

Plan the attendee journey onsite, which will include the event branding and signage. Plan and manage all on-site conference signage and branding

Coordinate travel and ground transportation for on-site

Coordinate communications as the primary point of contact for the on-site team to all suppliers including the hotel / venue.

Coordinate with our AV partner to ensure our requirements are communicated properly, floorplans are created, AV sets are designed in line with branding guidelines.

Manage invoices, purchase orders, and facilitate payment of event related bills

Financial management : incl. preparation, negotiations, accurate and timely event budget forecasts, alert management about risks and deviations to plan and post event reconciliation

Frequent review and management of team process docs and internal communication tools such as Run of Show guides.

Travel - times per year, potentially internationally (approx. once per month)