Receiving Coordinator and Courier

Receiving Coordinator And Courier

At Caris, we understand that cancer is an ugly worda word no one wants to hear, but one that connects us all. That's why we're not just transforming cancer carewe're changing lives.

We introduced precision medicine to the world and built an industry around the idea that every patient deserves answers as unique as their DNA. Backed by cutting-edge molecular science and AI, we ask ourselves every day : What would I do if this patient were my mom? That question drives everything we do.

But our mission doesn't stop with cancer. We're pushing the frontiers of medicine and leading a revolution in healthcaredriven by innovation, compassion, and purpose.

Join us in our mission to improve the human condition across multiple diseases. If you're passionate about meaningful work and want to be part of something bigger than yourself, Caris is where your impact begins.

Position Summary

The Receiving Coordinator and Courier is responsible for receiving deliveries, processing receipts in the ERP system, stocking materials in appropriate storage areas based on temperature requirements, placing materials in quarantine, forwarding samples to labs, releasing inventory, facilitating material transfers, and replenishing material points of use in laboratory and R&D facilities. Duties will also include driving a company vehicle, loading, unloading, and delivering specimen samples, inventory materials, and equipment to receiving, laboratory, and other authorized personnel in a safe, courteous, and timely manner.

Job Responsibilities

• Receive, verify, inspect, and sign for deliveries.
• Utilize material handling equipment carts, pallet jack, and / or forklift to safely transport materials.
• Use ERP system to review purchase order (PO) and process receipt accordingly.
• Use eQMS (electronic Quality Management System) to review and print material specification forms.
• Verify that inventory items are delivered and received per specification and acceptance criteria.
• Document receipt on packing slips and material specification forms, following Caris Good Documentation Practices (GDP).
• Place inventory materials requiring quarantine in designated area and store based on appropriate temperature requirements.
• Create and apply inventory identification and material status labels to materials.
• Send samples of materials requiring testing to quality control (QC) group.
• Compare certificate of analysis (CoA) or conformance (CoC) info to acceptance criteria listed on material specification forms to verify match and passing results.
• Use database to record materials requiring testing and material certification verification.
• Release inventory materials and move to in-use inventory upon QC pass / QA approval.
• Pull and transfer inventory materials from central stores warehouse to stock rooms located at laboratory facilities.
• Complete material transfer form and shipping paperwork accurately per established SOP.
• Handle and transport the following types of materials and freight :
• Biological specimens (infectious substance, category B - UN 3373)
• Hazardous substances (e.g., Dry ice, chemicals)
• Temperature controlled items (e.g., refrigerated, frozen)
• Inventory materials, equipment, and non-inventory supply
• Visually inspect all materials and equipment before loading and report damage to shipper and / or Logistics Supervisor.
• Follow appropriate safety procedures for transporting hazardous and non-hazardous materials.
• Wear appropriate personal protective equipment (PPE) when handling chemicals and hazardous materials.
• Secure transported materials to prevent damage by loading / stacking correctly and using load straps.
• Handle shipping / transfer paperwork, maintain chain of custody (when applicable), and fill out paperwork correctly per Caris Standard Operating Procedures and Good Documentation Practices (GDP).
• Establish and maintain effective communication and relations with internal and external customers.
• Operate with a sense of urgency; understanding that the Courier position plays a vital role supporting lab operations and other departments at Caris (internal customer), ensuring that materials and equipment are delivered in a safe, courteous, and timely manner.
• Deliver packages to specific suites, rooms, and storage areas when requested and / or directed by supervisor and manager.
• Receive transfers and put away materials in appropriate storage areas in stock rooms based on temperature requirements.
• Perform system transactions to reflect movement of materials and to keep accurate inventory.
• Pick up and deliver mail between buildings.
• Safely operate company vehicles, including material handling equipment (MHE).
• Check motorized vehicles to ensure that mechanical, safety, and emergency equipment is in good working order. Report vehicle and equipment issues to the Logistics Supervisor or Manager.
• Report vehicle defects, accidents, traffic violations, or damages to company vehicles promptly to Logistics Supervisor or Manager, and Safety Team.
• Adhere to Department of Transportation (DOT) and Occupational Safety Health Administration (OSHA) regulatory requirements while performing courier role and responsibilities.
• Carry an Emergency Response Guidebook (ERG) while driving company vehicles and know how to use.
• Follow Caris Safe Driving Policy and associated company rules and requirements while performing courier job duties.
• Keep interior and exterior of truck clean and organized.
• Ensure spill kit is carried in company vehicle and inspected monthly.
• Follow all safe work practices, policies, and processes. Comply with all safety and health regulations.
• Complete a pre and post trip inspection of company vehicle and communicating any need for repairs to the Logistics Supervisor or Manager.
• Perform daily / weekly cleaning tasks and maintain cleaning log.
• Adhere to good manufacturing practices (GMP).
• Maintain organized workstations and warehouse by applying 5S concepts.
• Follow established SOP's, work instructions / job-aides, and best practices related to receiving, inventory control, replenishment process, material transfer, courier, and logistics processes.
• Complete all training as assigned and being able to demonstrate competency.
• Carry out tasks as assigned by the supervisor and / or manager.

Required Qualifications

Preferred Qualifications

Physical Demands