Accounts Payable Clerk

Job Overview

Summary / Objective

The Accounts Payable Clerk performs accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions. Essential Functions

• Enters A / P vouchers, expense reports, gas logs, and other receipts or documents related to accounts payables
• Prints documents ( invoices, expense reports, and statements)
• Files accounts payable and general accounting documents
• Scans / E-mails / Faxes accounts payable and general accounting documents
• Assembles checks and documents for mailing
• Reconciles and researches differences in vendor statements
• Maintains updates in vendor files ( vendor addresses / phone numbers)
• Assigns general ledger accounts for expense reports and invoices
• Corresponds with vendors and respond to inquiries
• Prepares manual checks when required
• Prepares statements and checks runs to be done weekly
• Files all statements and vendor applications
• Maintains compliance with all company policies and procedures
• Reconciles schedules on the 3rd Friday of the month prior to closing or as defined by departmental and company policy
• End of Month to be completed by the 3rd working day or as defined by departmental and company policy
• Understand the terminology of the automobile business and keep abreast of technology changes
• Follows all attendance and punctuality standards with adherence to timekeeping standards; Employees are required to record the beginning and ending times of any shift, break, or departure from work for personal reasons
• Follows the Code of Business Ethics and Conduct
• Understands and follows all work rules and procedures and follows lawful directions from Supervisors
• Upholds the company's non-disclosure and confidentiality policies and agreements.
• Maintains a professional appearance in accordance with company policy
• Attends pertinent training on request
• Attends company meetings as required
• Other duties as assigned

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

All other duties as assigned.

EEO Statement The Company is committed to hiring a diverse and qualified workforce. We will not consider any characteristic or category protected by state or federal law in hiring or employment decisions, including but not limited to race, national origin, color, religion, sex, sexual orientation, gender identity, disability, age, status as a parent, or genetic information.

Requirements

Competencies

Work Environment / Physical Demands

Position Type / Expected Hours of Work

Works evenings, weekends, and holidays as required.

Required Education and Experience

High school diploma or the equivalent and two-year related experience or equivalent combination of education and experience.

Preferred Education and Experience

Associate's degree (A. A.) or equivalent from a two-year College or technical school; and two years related experience and / or training; or equivalent combination of education and experience.