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Executive Assistant

Executive Assistant

QualtricsProvo, UT, US
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At Qualtrics, we create software the worlds best brands use to deliver exceptional frontline experiences, build high-performing teams, and design products people love. But we are more than a platformwe are the creators and stewards of the Experience Management category serving over 20K clients globally. Building a category takes grit, determination, and a disdain for conventionbut most of all it requires close-knit, high-functioning teams with an unwavering dedication to serving our customers.

When you join one of our teams, youll be part of a nimble group thats empowered to set aggressive goals and move fast to achieve them. Strategic risks are encouraged and complex problems are solved together, by passing the mic and iterating until the best solution comes to light. You wont have to look to find growth opportunitiesready or not, theyll find you. From retail to government to healthcare, were on a mission to bring humanity, connection, and empathy back to business. Join over 5,000 people across the globe who think thats work worth doing.

Executive Assistant

Why We Have This Role

Qualtrics is looking for an energetic individual to support our Chief People Officer and partner on business objectives. An ideal candidate would be someone who is an organized self-starter, who is also inventive and efficient. Being flexible and having a sense of humor while maintaining a high level of integrity and confidentiality is crucial to this role. You will have the intuition to react with appropriate urgency to emerging situations, be able to complete multiple high-priority tasks efficiently, and be comfortable to make decisions with minimal oversight or mentorship.

How Youll Find Success

  • Proactive Anticipation : Anticipate the needs and priorities of the executives, proactively addressing them to streamline workflow and maximize productivity.
  • Effective Communication : Establish and maintain clear, open lines of communication with the executives and various stakeholders, ensuring all parties are well-informed and aligned.
  • Precision and Attention to Detail : Execute tasks with meticulous attention to detail and accuracy, ensuring all deliverables meet high standards and deadlines are consistently met.
  • Adaptability and Flexibility : Demonstrate flexibility in responding to evolving priorities and dynamic situations, adeptly adjusting plans and strategies as needed to support the executives effectively.
  • Confidentiality and Trustworthiness : Maintain strict confidentiality and handle sensitive information with discretion and professionalism, fostering trust and reliability in all interactions.
  • Relationship Building : Cultivate strong relationships with internal and external stakeholders, leveraging these connections to facilitate collaboration and achieve strategic objectives.

How Youll Grow

  • You will work with our leaders on a daily basis and learn how the business is run.
  • Serve as an extension of your executive and represent them and our values to the rest of the company.
  • Look for and identify experience gaps and suggest areas for improvement for your execs org and for the company as a whole.
  • Youll have the opportunity to take on projects that impact the company and work across departments to achieve outcomes

    • Things Youll Do

  • Project Manager - Plan events like our global TACOS recognition celebration event, swag for employees and also events tied to our global workplaces. Help plan and manage team off sites, fiscal year budgeting exercises, space planning, and more.
  • Handle Sensitive Material & Maintain Confidentiality - you will be exposed to confidential and sensitive topics & materials in this role, so the highest level of integrity is a must. Must be able to keep things confidential to protect company information.
  • Travel and Logistics Expert - You will manage all travel and logistics associated with travel for your executive(s)
  • Calendar Management - You will own the schedule for your leaders by arranging meetings and ensuring that they are spending their time effectively on the priorities that matter. Help establish working rhythms that allow your departments & the company to function efficiently.
  • Administrative Assistant - The EA will help set and track agendas for given meetings, take notes and / or action items to document the decisions made in meetings, submit expenses monthly, and provide other administrative support as needed.
  • Internal Comms - Write and proof departmental communications. Help edit customer outreach emails, may be asked to manage your leaders inbox.

    • What Were Looking For on Your Resume

  • Bachelors degree required
  • Past Executive Assistant experience is required (5+ years is ideal)
  • Preference for experience in a fast-paced, tech startup environment
  • Expert-level written and verbal communication skills
  • Strong problem-solving skills
  • Strong organizational skills with the ability to stay on top of and complete multiple tasks in a timely manner
  • Consistently produce work with the highest level of attention to detail
  • Consistently deliver high-quality professional customer service to internal and external customers with the ability to be personable and happy to help in a variety of situations
  • Visionary spirit : ability to think ahead and anticipate needs, work independently and accomplish tasks
  • Adaptive : tackle new tasks with little notice or instruction
  • Self-starter, taking initiative on new tasks with little guidance or oversight
  • Work collaboratively with all other executive assistants at headquarters and remote locations to maintain a smoothly working corporate environment
  • The utmost level of integrity and discretion in handling confidential information.

    • What You Should Know About This Team

  • We collaborate to get things done
  • We come up with solutions rather than dwelling on problems
  • We ask questions and lean in to help - were all in this together

    • Our Teams Favorite Perks and Benefits

  • Wellness Reimbursement each quarter to reimburse wellness activities including gym memberships, massages, workout equipment, meditation apps, and more
  • Experience Bonus ($1,500 / year) to use on an experience of your choice
  • Lunches provided in the office
  • Competitive benefits packages

    • The Qualtrics Hybrid Work Model : Our hybrid work model is elegantly simple : we all gather in the office three days a week; Mondays and Thursdays, plus one day selected by your organizational leader. These purposeful in-person days in thoughtfully designed offices help us do our best work and harness the power of collaboration and innovation. For the rest of the week, work where you want, owning the integration of work and life.

    Qualtrics is an equal opportunity employer meaning that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other protected characteristic.

  • Applicants in the United States of America have rights under Federal Employment Laws : Family & Medical Leave Act , Equal Opportunity Employment , Employee Polygraph Protection Act

    • Qualtrics is committed to the inclusion of all qualified individuals. As part of this commitment, Qualtrics will ensure that persons with disabilities are provided with reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please let your Qualtrics contact / recruiter know.

    Not finding a role thats the right fit for now? Qualtrics Insiders is the one-stop shop for all things Qualtrics Life. Sign up for exclusive access to content created with you in mind and get the scoop on what we have going on at Qualtrics - upcoming events, behind the scenes stories from the team, interview tips, hot jobs, and more. No spam - we promise! You'll hear from us two times a month max with fresh, totally tailored info - so be sure to stay connected as you explore your best role and company fit.

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    Executive Assistant • Provo, UT, US