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Administrative Specialist
Administrative SpecialistVerifiedFirst • Meridian, ID, US
Administrative Specialist

Administrative Specialist

VerifiedFirst • Meridian, ID, US
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Position :

  • Administrative Specialist Status : Part-Time FLSA Code : Non-Exempt About Us : Verified First is a booming tech company on a mission to deliver cutting-edge technology transforming how organizations protect their people.
  • As a constant recipient of the "Best Places to Work" award, you can be sure we'll invest in you as both a professional and a person.

We're looking for people like you ambitious, hard-working, and fun to join our team!    Summary :

  • The Part-Time Admin Specialist is a 100% in-office role responsible for executing key operational and administrative functions for the Operations team.
  • This position provides critical support by processing all departmental mail, reviewing forms for accuracy, notarizing documents, and ensuring the smooth execution of daily office tasks.
  • Concurrently, the assistant acts as the central on-site presence for the company, handling local errands such as PO Box pickups and procuring money orders as needed.
  • This role requires a blend of high attention to detail and strong personal reliability to successfully balance process-oriented responsibilities with independent, on-site duties.

    • How our Part-Time Admin Specialist spends their time :

  • Operational Mail Processing Opening, sorting, and processing all incoming mail for the Operations department.
  • Carefully reviewing all received forms (e.g., release forms) for completeness and accuracy (signatures, all fields filled, etc.).
  • Scanning and digitally notifying the appropriate internal teams when forms are received and available for record updates.
  • Preparing, packaging, and sending all outgoing mail.
  • Administrative & Notary Support Notarizing forms and documents as needed for business operations.
  • Serving as the professional, in-office presence for the company.
  • Maintaining general office tidiness and organization.
  • Local Errands & Logistics Traveling to the company's PO Box once per week to retrieve mail.
  • Traveling to local establishments (e.g., post office, bank) as needed to procure money orders for court or school institution payments.
  • Taking on other duties as needed to support the team and office operations.

    • What you bring :

  • Adaptability & Problem-Solving : You thrive in a fast-paced, dynamic environment, demonstrating a keen ability to multitask, adapt quickly to change, and solve problems with a detailed, process-oriented approach.

    • Effective Communication :

  • With strong verbal and written communication skills, you can facilitate discussions and tailor your communication style to various audiences.

    • Independent & Collaborative :

  • You are a self-starter who works well independently but also values and contributes to a team-oriented environment.

    • Client-Focused :

  • You are dedicated to fostering positive relationships by actively listening to needs and recommending customized, effective solutions.

    • Reliability :

  • You are a dependable professional with a commitment to regular and punctual attendance.

    • Qualifications :

  • High School Diploma or equivalent required.
  • Some college preferred.
  • Minimum 1-2 years of experience in the drug screening and / or background screening industry.
  • Navigate between multiple windows / browsers with ease, perform extensive internet research, and type 45 WPM.
  • Working knowledge of G-Suite and Microsoft Office products.
  • Ability to gain extensive knowledge of background screening and related industry vendors, and how it relates to the information we obtain.
  • Able to sit at a desk and work on a computer for prolonged periods of time.
  • Ability to enter data into a computer quickly and accurately.

    • Work Environment & Schedule :

  • This is a 100% in-office position at our Meridian, Idaho, location.

    • This role requires a consistent schedule of 3-4 hours per day, Monday through Friday. (e.g., 8 :

  • 00 AM - 12 : 00 PM, specific times to be determined) .

    • What we bring :

  • Work-life balance : Enjoy your free time with no nights or weekends, paid holidays, and paid time off starting on your first day.  Growth : Continue to learn with continuous education, career pathing, and ongoing training.
  • You won’t stall here; growth is part of our success.

    • Outstanding Culture :

  • Our company outings and team building events are a crucial part of building supportive teams that are crucial to our values.   What are the next steps?
  • Our Talent Acquisition Specialist will be reviewing resumes.
  • If you are among one of the qualified candidates, you will receive an email or a phone call to schedule an interview.   Verified First is proud to be an equal-opportunity employer.
  • We expect all team members to have an understanding of, and commitment to diversity, equity, and inclusion .
  • The pay for this remote position varies based on experience, job responsibilities, and geographical location to comply with state-specific pay regulations.
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