Office Associate

ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE CLERICAL ASSOCIATE CIVIL SERVICE LIST ARE ELIGIBLE TO APPLY.

Division / Program Summary :

The Bureau of Child Care ensures that childcare services in New York City operate in compliance with the New York City Health Code and New York State Social Service regulations and are licensed or permitted as required by law. The Bureau routinely monitors childcare programs to protect the health and safety of children while in the childcare environment and actively works to improve and expand access to high quality programs which support early childhood development and learning.

Position Summary :

The Clerical Associate / Office Associate will provide support to the Bureaus administrative operations.

Job Duties and Responsibilities :

• Perform moderately difficult and responsible clerical work in maintaining and checking various records and filing including scanning documents into electronic file and support of records management systems.
• Conduct data entry and data retrieval using excel and other systems across multiple databases to support administrative operations.
• Assist in filing and tracking of e-Performance documents for employees (e.g. Tasks & Standards / Evaluation documents).
• Collect and file documentation for personnel actions (new hires leaves of absence promotions and separations).
• Schedule meetings and interviews reserve conference rooms notify participants and send confirmation for public facing activities.
• Ensure proper storage and handling of confidential information and update databases in accordance with protocols.
• Liaise with staff and leadership across borough offices divisions and agency.
• Assist in special projects and perform other duties as assigned.

Why you should work for us :

oa premium-free health insurance plan that saves employees over $10K annually per a 2024 assessment.

oadditional health fitness and financial benefits may be available based on the positions associated union / benefit fund.

oa public sector defined benefit pension plan with steady monthly payments in retirement.

oa tax-deferred savings program and

oa robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.

Established in 1805 the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S. dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone regardless of age background or location can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition anti-tobacco support chronic disease prevention HIV / AIDS treatment family and child health environmental health mental health and social justice initiatives. As the primary population health strategist and policy authority for NYC with a rich history of public health initiatives and scientific advancements from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

Commitment to Equity :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process contact Sye-Eun Ahn Director of the Office of Equal Employment Opportunity at or .

CLERICAL ASSOCIATE - 10251

Qualifications :

Qualification Requirements

A four-year high school diploma or its educational equivalent approved by a States department of education or a recognized accrediting organization and one year of satisfactory clerical experience.

Skills Requirement

Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work : No

Employment Type : Full-time

Key Skills

Airside Operations,Desktop Support,Corporate Risk Management,Gallery,Agile Testing,Humming Bird

Experience : years

Vacancy : 1