Accounts Payable Specialist

Location : East Syracuse, NY

Job Type : Contract to Hire / Full-Time

Seeking a detail-oriented and dependable Accounts Payable Specialist to join our team. This role is critical in ensuring the accurate and timely processing of payments, maintaining strong vendor relationships, and supporting our finance team in a fast-paced construction environment.

Review and process purchase orders, check requests, and supporting documents for accuracy and compliance with internal policies and tax requirements

Match vendor invoices with purchase orders and receiving documents to ensure completeness

Process payments to subcontractors in accordance with contract terms and retainage agreements

Accurately apply vendor credits and ensure cost coding aligns with project and contract numbers

Enter accounts payable data into accounting systems with proper coding and documentation

Investigate and resolve account discrepancies, serving as a liaison between the accounting department and vendors

Respond promptly and professionally to vendor inquiries

Ensure compliance with company accounting policies, procedures, and internal controls

Cross-train in payroll processing and serve as a backup as needed

Support general office functions including filing, answering phones, and managing office supply orders

2+ years of accounts payable or general accounting experience (construction or project-based industry preferred)

Strong attention to detail and accuracy in data entry and financial documentation

Familiarity with cost coding and contract accounting

Excellent communication and problem-solving skills

Proficient in Microsoft Office, especially Excel; experience with accounting software a plus

Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Competitive salary based on experience

Paid Time Off (PTO) and holiday pay

Health insurance

401(k) retirement plan

Opportunities for growth and cross-training in payroll and construction accounting

We’re committed to building not just structures—but careers. We offer a supportive work environment where your attention to detail and initiative will be valued and rewarded. If you’re looking for stability, opportunity, and a team that appreciates your work, we’d love to hear from you.