Chief of Staff - Executive Program Specialist MI

Executive Program Specialist

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system's 2,000 square mile watershed that extends 125 miles north and west of the City. New York City has approximately 140,000 catch basins, 114,000 hydrants, 90,000 valves, 14 gatehouses, 3 reservoirs, 68 groundwater wells, a 100 million gallon underground storage tank and 7,000 miles each of both sanitary sewers and water mains. The responsibility of maintaining these vast networks falls under the Department of Environmental Protection's Bureau of Water and Sewer Operations (BWSO). The primary responsibilities of the Bureau of Water and Sewer Operations are the operation, maintenance and protection of the City's drinking water and wastewater collection (sewer) systems; the protection of adjacent waterways; and the engineering and planning in support of the Department's Capital Water and Sewer Capital Program. The Bureau also approves and inspects water and sewer connections performed by licensed plumbers and / or authorized contractors. In addition, the Bureau has overall responsibility for the approval and inspection of all public and private construction projects which could impact on the City's water or sewer systems. Working within the Bureau of Water & Sewer Operations (BWSO), all work will be in direct support and direction of the Deputy Commissioner and Assistant Commissioners of Engineering & Planning (AC E&P), the Chief of Staff will be responsible for assisting with coordination of engineering projects and issues, as well as tracking and ensuring effective communication on critical projects issues, and actions with internal Agency Partners to track and organize priorities within the organization. It will also be the Chief of Staff's responsibility to track Executive level critical projects, actions and requests and ensure timely responses. Essential functions and tasks include but are not limited to the following :

• Provides engineering and planning management support which includes creating reviews and briefs of critical organizational strategies, policies, projects and actions.
• Documents are prepared in a concise, organized and timely manner.
• Maintains a line of communication with Deputy Commissioner and Assistant Commissioners to keep them aware of vital information or any issues / concerns when necessary.
• Attends executive level meetings and follows up on action items to ensure completion.
• Prepares agenda items in advance and capture key action items resulting from meetings.
• Disseminates information as necessary to various stakeholders.
• Coordinates the activities required between the persons, agencies, and departments responsible for advancement of projects and engineering reviews.
• Coordinate meetings and visits.
• Develop meeting agendas and attendees.
• Track and effectively respond to requests for information.
• Conduct research as may be required to support strategic planning and tracks executive level special projects, actions and requests.
• Response time delays for requests are kept to a minimum.
• Projects are tracked in an orderly and consistent manner using Microsoft office suite.
• Identifies common engineering concepts and projects elements across multiple divisions and brings them together to be grouped, tracked and advanced.
• Maintains a management information system to provide data for the planning and control of project development.
• Prepare meeting notes and track associated tasks and follow up.
• Data in the system is accurate and up to date.