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Assistant Librarian

Assistant Librarian

Howard UniversityWashington, DC, US
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Library Assistant

The Library Assistant supports the daily operations of the Library Division and functions as the first point of engagement for the public, offering guidance, directional assistance, and a welcoming environment for all patrons. This role includes a mix of public service, administrative tasks, and hands-on support with rare materials and research services.

The ideal candidate is dependable, detail-oriented, and committed to providing excellent service in a culturally significant and historically rich environment.

This position supervises student employees.

Public Services

  • Function as the first point of engagement for the public, offering guidance and directional assistance to students, researchers, faculty, and guests.
  • Welcome and orient all visitors to the Reading Room and broader MSRC environment.
  • Ensure adherence to all library usage policies and protocols.
  • Assist patrons with use of library equipment and basic research requests.

Collections Support

  • Assist with the inventory, shelving, and maintenance of rare books, periodicals, and vertical files.
  • Retrieve requested materials from stacks or storage.
  • Re-shelve and shift materials as needed to maintain order and accessibility.
  • Prepare donated books and materials for accession and classification.
  • Assist in reclassifying materials and updating catalog records in coordination with professional staff.

    • Administrative & Technical Tasks

  • Maintain the digital calendars of the center and coordination of visitors to the Reading Room.
  • Receive and process mail and incoming shipments.
  • Use Microsoft Office Suite and integrated library systems (e.g., Alma) to complete daily tasks.
  • Track and report library statistics and complete monthly progress reports.
  • Maintain supply inventories and support basic operational needs.

    • Programs, Displays & Outreach

  • Assist in the planning, setup, and takedown of events, programs, and exhibits.
  • Help create and distribute print and digital promotional materials.
  • Work with other MSRC divisions to ensure consistency across initiatives and services.

    • General Support

  • Participate in relevant professional development and training.
  • Assist other staff members and student workers as needed.
  • Perform other related duties as assigned.

    • Principal Accountabilities

  • Public Service & Patron Support
  • Serve as the first point of contact for patrons by providing courteous, accurate, and timely assistance.
  • Assist users in locating materials, using the online catalog, and understanding library policies and procedures.
  • Support patrons with basic technology needs (printing, scanning, scheduling appointments, etc.).
  • Circulation & Access Services
  • Perform all circulation desk functions including ensuring Reading Room visitors adhere to the protocols of the center.
  • Manage scheduling and logistics of visitors.
  • Direct visitors to appropriate librarians, archivists, and curators for reference.
  • Retrieve and reshelve books for library division appointments.
  • Collection Maintenance
  • Accurately shelve and organize books and other materials according to standard library classification systems.
  • Conduct shelf reading, shifting, and inventory to maintain collection order and integrity.
  • Assist with processing new acquisitions (barcoding, labeling, covering).
  • Administrative & Clerical Support
  • Maintain accurate records, data entry, and filing for technical services.
  • Assist in preparing and distributing materials for programs, exhibits, and outreach events.
  • Support data entry and materials handling.
  • Performs duties as assigned.
  • Compliance & Security
  • Ensure compliance with library policies and procedures.
  • Monitor use of library spaces, equipment, and resources to ensure a safe and respectful environment.
  • Report security incidents, facility concerns, or policy violations to the appropriate personnel.
  • Communication & Teamwork
  • Maintain positive and professional interactions with patrons, colleagues, and supervisors.
  • Participate in staff meetings, training sessions, and professional development as assigned.
  • Share feedback and observations that can help improve library services or workflows.

    • Core Competencies

  • Provides courteous, accurate, and helpful service to all patrons; responds professionally to inquiries and service needs.
  • Communicates clearly and effectively in both verbal and written forms; provides accurate information and follows instructions consistently.
  • Uses library systems and basic office technology confidently; assists patrons with routine tech issues and adapts to new tools as needed.
  • Maintains accuracy in shelving, data entry, and materials handling; ensures consistency and quality in all tasks.
  • Manages time and tasks effectively; maintains orderly workspaces and follows established workflows.
  • Works cooperatively with colleagues, contributes to a positive team culture, accepts feedback, and engages in group problem-solving.
  • Adjusts to new procedures, technologies, and priorities with flexibility and a positive attitude; remains steady under pressure.
  • Handles information and materials with integrity and discretion; adheres to library privacy policies and institutional standards.
  • Demonstrates reliability, follows through on tasks independently, reports concerns promptly, and takes proactive steps to support operations.

    • Minimum Requirements

  • Bachelor's degree or equivalent.
  • Minimum of 2 years of experience working in a library.
  • Foundational knowledge of library classification systems.
  • Experience working with rare books or library collections.
  • Familiarity with library automation systems (especially Alma).
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Strong organizational, interpersonal, and communication skills (oral and written).
  • Ability to work independently and as part of a collaborative team.
  • Ability to lift and move medium-weight boxes, carts, and library equipment.

    • Preferred Qualifications

  • Educational background or subject-area expertise in African American Studies, Africana Studies, Literature, History, or Cultural Studies.
  • Experience creating digital or print outreach materials (e.g., Canva, Adobe Express).
  • Demonstrated interest in African American history, archives, or cultural preservation.

    • Compliance Salary Range Disclosure

    52,000-$62,000

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    Librarian • Washington, DC, US