Administrative Coordinator Department of Developmental NeurobiologySt. Jude Children's Research Hospital • Memphis, Tennessee, USA

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Administrative Coordinator Department of Developmental Neurobiology

St. Jude Children's Research Hospital • Memphis, Tennessee, USA

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The Administrative Coordinator is responsible for managing administrative activities in order to support and accomplish goals of department and leadership.

This position is primarily onsite. The Administrative Coordinator could work remotely one day a week (excluding Mondays and Fridays).

The Coordinator will also work closely with the Core Operations Manager and Grants Manager. Also support two Faculty Members (Dr. Jamy Peng and Dr. Fabio Demontis).

Job Preferences :

Some knowledge and experience of grants is highly preferred. The Coordinator will be using Ironclad and Workday for grants administration tasks.

Job Responsibilities :

Manage the day-to-day administrative activities as the key point of contact for multiple areas like office supply management calendar management email and phone correspondence tracking and maintaining vendor contract mail management event coordination badging visitor management coordination with other teams on matters of financial systems etc.

Coordinate / liaison with internal teams as well as external vendors to accomplish goals for own department.

Track budget create variance reports and analysis for own department while working with departmental managers.

Create a filing system develop standard reports maintain databases and spreadsheets to provide accurate and timely information while protecting data confidentiality.

Support a senior faculty member or multiple leaders in managing their communication general administrative tasks CVs and bio sketch management and participate in special projects / activities.

Support in recruitment process by developing & coordinating itineraries for departmental visitors or new recruits including senior members.

Contribute to the creation of documents (i.e. presentations / manuscripts / grant writing etc.).

Support the management of compliance issues.

May mentor junior members of admin team.

Perform other duties as assigned to meet the goals and objectives of the department and institution.

Maintains regular and predictable attendance.

Minimum Education and / or Training :

High school diploma / GED required.

Bachelors degree preferred.

Minimum Experience :

Minimum Requirement : 6years experience in administration or related area.

Experience Exception : Bachelors degree and 2 years experience in administration or related area.

Experience in event coordination and vendor management.

Experience in managing communication with variety of stakeholders with tact and sensitivity.

Experience managing documentation generating reports and doing simple analysis.

Substantial experience working with office technologies including Microsoft Office (Word / Excel / Power point etc.).

Compensation

In recognition of certain U.S. state and municipal pay transparency laws St. Jude is including a reasonable estimate of the compensation range for this role. This is an estimate offered in good faith and a specific salary offer takes into account factors that are considered in making compensation decisions including but not limited to skill sets experience and training licensure and certifications and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the salary range and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current salary range is $26.00 - $45.50 per hour for the role of Administrative Coordinator - Department of Developmental Neurobiology.

Explore our exceptional benefits !

St. Jude is an Equal Opportunity Employer

No Search Firms

St. Jude Childrens Research Hospital does not accept unsolicited assistance from search firms for employment opportunities. Please do not call or email. All resumes submitted by search firms to any employee or other representative at St. Jude via email the internet or in any form and / or method without a valid written search agreement in place and approved by HR will result in no fee being paid in the event the candidate is hired by St. Jude.

Required Experience :

Key Skills

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Employment Type : Full-Time

Experience : years

Vacancy : 1

Hourly Salary Salary : 26 - 45

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Administrative Coordinator • Memphis, Tennessee, USA