Accounts Payable Assistant

POSITION SUMMARY

Performs clerical accounting, Accounts Receivables or Payables duties following established procedures. Processes and reconciles a wide variety of accounting documents, such as invoices, cash receipts, daily deposits. The Accounting Assistant reports to Corporate Controller.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assists in the Accounting department with various accounting and financial projects Accounting projects.
• Ability to work a flexible schedule. Strong accuracy skills and an attention to detail.
• Full cycle A / P, matching, vouchering, and GL coding.
• Review all invoices for appropriate documentation and approval prior to payment.
• Process 3 ways P.O. matching invoices including receipt of goods.
• Prioritize invoices according to cash discount potential and payment terms.
• Correctly match all checks to invoices, ensure proper approval, appropriate documentation before checks are given to check signers to sign and distribute checks appropriately.
• Responsible paying vendor accounts within terms to avoid late payments and analyzing any vendor accounts that become past due.
• Responsible for maintaining an accurate organization of all invoices, resolve invoice discrepancies, maintaining efficient, organized files and documentation.
• Process year end 1099 forms and report, record and maintain all W9 and 1099 information.
• Investigate and resolve contract, invoice, or payment discrepancies and documentation; ensure credit is received for outstanding memos; and issue stop-payments
• Perform Journal Entries and month-end for AP accruals.
• Assist with other projects as needed.
• Sort and distribute incoming mail.
• Prepare and verify daily deposit reports
• Research discrepancies cash receipts, coding and posting of receipts
• Prepare daily journal entries.
• Investigate returned items.
• Maintain and verify receipt number.
• Maintain bank deposit books, tuition receipts and non-tuition receipts.
• Maintain all daily deposits on excel.
• Organizes and maintains retention files for required period of time.
• Education and Experience

KNOWLEDGE AND SKILLS

EDUCATION AND EXPERIENCE