Administrative Assistant

Job Title : Administrative Assistant

Employment Type : Contract

Work Hours : 37.5 hrs. / week

Work site : 100% Onsite

Location : One State Street Plaza, NY, NY 10004

Job Duration : 6 Months

Closing : 08 / 25 / 2025.

Minimum Candidate Qualifications :

• 1. Bachelor's Degree

OR

b. Eligible to work in New York State

Job Description and Required Services :

o Composes, types, and distributes correspondence, and reports

o Sets up and manages paper and electronic filing systems

o Creates, maintains, and enters information into spreadsheets and databases :

o Creates and maintains SLMS courses and classes for Fed Provider and NAIC :

o Opens, reads, routes, and distributes incoming mail or other materials and answers routine inquiries

o Mails various items including letters, reports, and training materials; and prepares packages and arranges for them to be shipped

o Completes forms in accordance with agency procedures

o Makes copies of various documents, places them in proper files, and distributes them to appropriate staff

o Handles inquiries from staff or forwards them to program managers

o Files completed inquiries

o Schedules and confirms appointments for clients, customers, or supervisors

o Manages training rooms and resources, coordinates with Office Services and IT Helpdesk on rooms requests

Preferred skills / abilities :

Miscellaneous Information :

The Nexus Staff Difference :