Administrative Specialist

Position : Administrative Specialist

Location : Lynnwood, Washington

Reports to : Executive Director

Position Type : Part Time (20-24 hours / Tuesday through Friday), Hourly, Non-Exempt

Pay Range : $18 - $20 / hour

Summary :

Habitat for Humanity of Snohomish County (Habitat) brings people together to build homes, communities, and hope. We serve our communities by building, repairing, and preserving decent and affordable homes in Snohomish County. In partnership with the community, businesses, faith organizations and individuals, we work towards eliminating substandard housing, establishing housing stability, and creating more equitable opportunities for affordable housing in our neighborhoods.

The Administrative Specialist supports the operations of the organization by providing timely and effective communication between internal and external stakeholders, maintaining organized internal systems and procedures, and assisting with regular and special projects in support of our various programs. The ideal candidate will possess superior organizational skills, excellent attention to detail, and enjoy having the versatility of participating in various facets of the organization. The candidate should feel comfortable with changing priorities and commitments and thrive on learning new skills, systems, and responsibilities as the organization continues to grow and evolve.

Key Responsibilities :

• Greet visitors and staff while promoting a warm, welcoming office atmosphere.
• Refer and direct phone calls, emails and visitors as required.
• Collect, sort, and distribute incoming and outgoing mail and deliveries.
• Order, organize and maintain inventory of office supplies; coordinate stationery and business card purchases.
• Support employee hiring, onboarding, and departure procedures.
• Organize and maintain digital and physical filing systems including confidential departmental files and records. Scan and digitize files. Implement procedures for retention, protection, retrieval, transfer, and disposal of records.
• Serve as liaison to the external tech consultant, supporting employee IT needs and facilitating IT projects such as PC / device setup and decommissioning, printer / copier upkeep, phone and voicemail setup, and user account administration.
• Ensure office areas including reception, break room, conference rooms and supply closet are clean, organized and in good working order. Oversee and maintain office equipment for uninterrupted function.
• Assist in planning and logistics for office activities and events.
• Record and process incoming donations and gifts and assist with sending appropriate correspondence (Thank you cards, letters, etc.).
• Assist bookkeeper with maintaining and implementing prescribed accounting controls as required.
• Assist with mailings for the Resource Development department.
• Work collaboratively with supervisor, coworkers and customers.
• Provide administrative support for ongoing and special projects as required.

Essential Qualifications :

Habitat for Humanity of Snohomish County is an Equal Opportunity Employer

Habitat is committed to a diverse and inclusive workplace. All candidates applying for this position will be reviewed without regard to race, ancestry, national origin, religion, age, gender, gender identity, sexual orientation, protected veteran status, marital status, physical or mental disability, or on the basis of any other federal, state / provincial or local protected class.

How to Apply :

To apply, send a cover letter, resume and three references to : Jobs@habitatsnohomish.org