Administrative Services Manager I - Fleet Services

Administrative Services Manager I

The Administrative Services Manager I manages, plans and coordinates the administrative or support operations or services of a department or specific operating unit. Areas of assignment may include, but are not limited to, budget, finance, purchasing and warehouse management, personnel, and training and safety or other administrative or support functions. This classification is distinguished from the Administrative Services Manager II classification which has greater managerial breadth, and additionally is responsible for multi-functional work unit(s) and supervision of professional staff and work unit supervisors.

Essential Functions :

• Manages and administers, and plans administrative or support services or operations, including fiscal and general administrative functions as they relate to area of assignment;
• Manages, administers and coordinates internal services or support functions for a department or specific functional unit;
• Manages the acquisition, storage and distribution of supplies and equipment to support unit or department activities;
• Develops or participates in the development of departmental related policies and procedures and implements same as they relate to area of assignment;
• Interprets unit or department policies and operational procedures and reviews current and proposed new or changed rules, regulations or related materials for impact on unit, division, or department management or operations, and recommends changes to management;
• Develops and implements new procedures for both short- and long-term plans to improve efficiency, productivity and operating economy of areas of assignment;
• Provides input to and assists in the development and design of automated information systems;
• Coordinates the collection, reporting and documentation of data for assigned activities through affected supervisors and division managers and composes and writes reports concerning activities of areas of assignment;
• Oversees the development, submission, maintenance and archiving of County / state / federal-mandated reports, forms, and records;
• Directs formal training and development programs for assigned staff, County employees, or community or public interest groups;
• Supervises, trains and evaluates support staff and coordinates the activities of area of assignment;
• Reviews work of staff to ensure accuracy of documents and adherence to policy;
• Represents the department / division by interacting with various County, federal, and state departments, agencies, private industry, contractors, and public committees to assist in accomplishing department and unit goals.

Minimum Qualifications :

Bachelors degree from an accredited college or university with a major in public or business administration / management or a related field as determined by the department head at the time of recruitment AND three years of experience in public or business administration or in a related field. (Relevant experience and / or education from an accredited college or university may be substituted.) OR : Four years of professional level experience within Pima County in a related field as determined by the department head at the time of recruitment. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications :

Selection Procedure : Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated / scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments / testing may be required as part of the selection process.

Licenses and Certificates : Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant's suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services' review and approval of the candidate's driving record.

EEO Information : Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.