Finance and Operations Associate

Job Title : Finance and Operations Associate

PVN ID : JJ-2510-007086

Category : Administrative Services

Location : JOHN JAY COLLEGE OF CRIMINAL JUSTICE

Job Description

General Description

The National Network for Safe Communities (NNSC) at John Center College of Criminal Justice is a center that supports cities in the US and around the world in implementing evidence-based approaches to violence prevention. For over two decades, NNSC has worked to improve public safety, minimize arrest and incarceration, enhance police legitimacy, and strengthen relationships between law enforcement and the communities it serves. We believe that great ideas and practices come from a mix of minds, backgrounds and experiences.

The Finance & Operations Associate will support the organization’s financial and administrative functions, including : accounts payable, accounts receivable, budget and grant management, travel, and operations.

Finance

Financial Processes

Follow applicable internal controls to ensure compliance rules and regulations of NNSC’s fiscal agent The Research Foundation of CUNY (RFCUNY) and sponsors policies including foundations and federal, state, and local jurisdictions

Record all finance-related activity in NNSC financial management system, ensuring that all transactions are allocated to the proper project and coded appropriately

Acquire, record, and maintain backup documentation for financial transactions

Monitor and correct any errors in a timely fashion

Assist in grant / contract administration including the accurate and timely preparation of grant budgets, reports and reimbursement requests for grant awards

Report any possible instances of fraud to the Office of Advancement of Research at John Jay College

Work closely with RFCUNY on all parts of the finance system including : liaising RFCUNY project administrators and utilizing RFCUNY’s Workday system

Accounts Payable

Record payables in the accounting system, request any needed documentation or contracts, obtain any needed approvals, and answer any payable inquiries, in a timely manner

Perform regular reconciliations of p-card purchases and procurement

Reconcile purchases for multiple accounts ensuring adherence to account rules and regulations for all accounts including federal accounts

Track payables to university including forward funding and guarantees

Payroll

Manage all data processing for bi-Weekly payroll including creating, tracking and reconciling payroll appointments

Follow up with RFCUNY on any errors

Assist with any off-cycle payroll including leave payouts

Accounts Receivable

Manage all data processing for contracts including entering into NNSC's and RFCUNY's systems and tracking all contract requirements

Work with staff to help prepare contracts and reports for sponsors

Assist with monthly reviews of contract deliverables with programmatic staff

Prepare and submit invoices to sponsors and track payments

Track and report individual donations

Travel Coordination

Manage travel systems to oversee NNSC staff travel requests, approve / purchase travel, and track travel funding needs

Work with travelers to meet travel needs while adhering to travel policies

Submit Credit Card Authorization forms when needed

General Operations

Facilitate office purchasing requests

Support the Executive Director with logistics as needed

Assist HR with staff onboarding / offboarding / hiring

Support oversight of organizational Wiki

Other Duties

Other duties as assigned

Supervisory Responsibilities : No supervisory responsibilities

Reports To : Managing Director (a CPA licensed in NYS) Classification : Exempt

Qualifications

Commitment to reducing violence, building trust, and transforming public safety

Three years of bookkeeping / financial management experience including accounts payable, accounts receivable, payroll, reporting, data management, reconciling and maintenance of various supporting schedules

Knowledge of the generally accepted accounting principles, GASB, FASB, CUNY and State of New York Financial and auditing principles and practices as well as the state and federal laws, rules, regulations, policies, and procedures related to accounting and financial reporting

Experience with accounting platforms / software such as Workday

Knowledge of RFCUNY, university, hospital and / or governmental accounting, financing, auditing and expenditure control systems and procedures, preferred

Experience managing and implementing complex projects effectively and efficiently, developing and maintaining systems, both independently and collaboratively with a team

Significant experience with Microsoft Excel and Google Sheets and proficiency in Microsoft Office Suite, ZOOM, and Slack. Comfortable with technology and learning new programs / systems

Ability to keep accurate records and maintain appropriate documentation

Detail-oriented self-started with strong organizational skills and the ability to multi-task to meet organizational goals

High level of integrity and ability to exercise sound judgment in analyzing facts and arriving at conclusions and ability to handle confidential information with discretion

Strong verbal and written communication skills; including confidence, tact and nuance, critical for correspondence with senior political and law enforcement personnel

Comfortable with asking clarifying questions, as needed

Education Requirement

Possess a Bachelor’s degree in Finance, Business Management, Business Administration Accounting or directly related field or related disciplines appropriate to the position

Or, possess a combination of education and experience that provide you with the knowledge equivalent to a major in one of the above fields

Or, possess 7 years of appropriate experience that demonstrates acquired knowledge or equivalent to a major in one of the above fields

RFCUNY Benefits RFCUNY Employee Benefits and Accruals ()

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity / Affirmative Action / Americans with Disabilities Act / E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department National Network for Safe Communities

Status Full Time

Annual Salary Range $59,000.00 - $77,000.00

Closing Date Dec 29, 2025 (Or Until Filled)

Bargaining Unit No

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