Administrative Specialist

Administrative Specialist (Part-Time)

Position # : Grade : SGS02

Salary : $17.1202 per hour

Requisition : 53483

Location : ADPHT Central Office Little Rock AR

Closing date : Until Filled

Typical Functions This administrative position is the first point of contact for the Department of Parks Heritage and Tourism performing reception duties for office visitors and answers telephone calls and emails and interacting with internal and external customers. Job duties include maintaining files reviewing documents for accuracy completeness and compliance with laws and regulations and making necessary corrections. Provide helpful professional and timely responses to inquiries referring questions to appropriate staff when necessary. Accurately input and maintain data in electronic systems databases and spreadsheets. Monitor and update records or databases to ensure that information is current and accurate. Ability to interact with the public staff and leadership in a professional and approachable manner. Ability to assess situations troubleshoot problems and implement effective solutions in a timely manner. Ability to handle sensitive and confidential information with discretion and in compliance with state and federal privacy laws.

The successful candidate should possess a service-focused mindset expressed through a consistent positive attitude and agreeableness in mannerisms communications and actions. Knowledgeable of office software applications (e.g. Microsoft Word Excel PowerPoint) and familiarity with office equipment (e.g. copiers fax machines phone systems). Proactive in identifying opportunities for process improvement and streamlining office operations.

This position offers paid holidays and retirement pension. A criminal background is required.

Minimum qualifications : A high school diploma or equivalent is required. Other job-related education and / or experience may be substituted for all or part of these basic requirements except for certification or licensure requirements upon approval of the qualifications review committee.

We are an EOE / ADA / AA employer. Minorities and women encouraged to apply.

Applications accepted online only : Arkansas Department of Parks Heritage and Tourism has three major divisions : Arkansas State Parks Arkansas Heritage and Arkansas Tourism. Arkansas State Parks manages 52 state parks and promotes Arkansas as a tourist destination for people around the country. Arkansas Heritage preserves and promotes Arkansass natural and cultural history and heritage through four historic museums and four cultural preservation agencies. Arkansas Tourism improves the states economy by generating travel and enhancing the image of the state.

Position Information

Job Series : Administrative Support

Classification : Administrative Specialist Career Path

Class Code : PAS03P

Pay Grade : SGS02

Salary Range : $35610 - $52703

Job Summary

The Administrative Specialist is a key administrative support role within a department responsible for performing a variety of office duties to ensure efficient office operations and support for agency staff and programs. This position involves handling administrative tasks coordinating schedules managing documentation and assisting with customer service. The Administrative Specialist will work closely with team members supervisors and the public to maintain smooth and effective office workflows.

Primary Responsibilities

Perform a variety of administrative functions including answering phones responding to emails managing office supplies and maintaining office and update office filing systems both physical and electronic ensuring that documents are properly organized and easily and proofread internal and external communications including memos reports and meetings appointments and conferences for agency staff and calendars ensuring that appointments deadlines and meetings are scheduled efficiently and with attention to and distribute meeting agendas take minutes and track follow-up actions for maintain and update records files and databases ensuring accuracy and compliance with agency and state helpful professional and timely responses to inquiries referring questions to appropriate staff when input and maintain data in electronic systems databases and and update records or databases to ensure that information is current and that supplies and materials are ordered and available to meet operational needs.

Knowledge and Skills

Ability to draft clear concise and professional to interact with the public staff and leadership in a professional and approachable to maintain organized records and to assess situations troubleshoot problems and implement effective solutions in a timely to handle sensitive and confidential information with discretion and in compliance with state and federal privacy of office software applications (e.g. Microsoft Word Excel PowerPoint) and familiarity with office equipment (e.g. copiers fax machines phone systems).Proactive in identifying opportunities for process improvement and streamlining office operations.

Minimum Qualifications

A high school diploma or equivalent is required.

Satisfaction of the minimum qualifications including years of experience and service does not entitle employees to automatic progression within the job series. Promotion to the next classification level is at the discretion of the department and the Office of Personnel Management taking into consideration the employees demonstrated skills competencies performance workload responsibilities and organizational needs.

Licensure / Certifications

N / AOTHER JOB RELATED EDUCATION AND / OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race color religion sex pregnancy age disability citizenship national origin genetic information military or veteran status or any other status or characteristic protected by law.

Required Experience :

IC

Key Skills

Business Intelligence,Car Driving,Analysis,Android,Fireworks

Employment Type : Hourly

Experience : years

Vacancy : 1

Monthly Salary Salary : 35610 - 52703