Graduate Academic Services Assistant Office of Campus Visits (Spring 2026)

Department :

Office of Campus Visits

Position Summary :

Under the direction of the Assistant Director of Campus Visits the graduate intern is responsible for assisting with campus experience programming including but not limited to : Campus Tours (individual group special event) Preview Days Emerging Leaders Day other admissions events ambassador programming / training / leadership development and event marketing. The graduate intern will also support daily activities within the Office of Campus Visits. Work is assigned with general instructions from the Assistant Director of Campus Visits and reviewed for effectiveness and adherence to office and departmental goals.

Positions will be filled based on individual applicants skills qualification and departmental needs.

If you choose to apply for employment as a graduate student at JSU your transcripts and letters of recommendation will be reviewed by personnel from the units who have posted a graduate administrative assistantship position.

Compensation :

Academic Services Assistants are expected to work 20-26 hours per week during a fall summer and spring semester.

$8.50 per hour with a max of 26 hours a week.

Student pay is disbursed biweekly and is based on the number of hours worked students must clock in and clock out for each shift. Biweekly payroll over the course of the term.

In addition to an hourly rate Assistantships will be awarded a scholarship amount for fall and spring semester; summer scholarship funding is not available for this position. The scholarship award covers the general university fee and tuition. Students are responsible for additional fees such as international program and course fees. Students enrolled in specialty priced programs may owe a remaining balance after scholarship award.

Duties & Responsibilities :

• Assists the Assistant Director of Campus Visits with daily operations of the Office of Campus Visits. (Overseeing tour guides as needed answering and managing the office email account attending office meetings facilitating leadership development trainings assist with event planning for the Jax State Ambassador program and helping the Office of Admissions as needed.) Serves as the main point of contact in the absence of the Assistant Director.
• Coordinates all group and special tour guests (i.e. coordinating visits for high schools special groups and requests from departments to include date requests reservation of space lunch requests departmental visits tour guidance communication / confirmation of visit etc.).
• Develops marketing pieces and social media content for campus tours and monitors Campus Visits webpage for needed updates.
• Administers daily informational presentations to campus visitors and special guests.
• Assists in the development and execution of individual training plans for student tour guides and ambassadors.
• Reports items to the Assistant Director of Campus Visits to be included in Board of Trustee report and / or other university-related metrics.
• Required to work in-office during business operating hours (20-26 hours / week)
• Performs other duties assigned by the Assistant Director of Campus Visits as needed.

Academic Services Assistant Qualifications :

Notice Regarding International Students :

a. Passport from their respective country.

b. F-1 Student Visa or J-1 Exchange Student Visa.

c. U.S. Customs Form I-94.

d. Official photo identification.

e. Official Social Security Card imprinted with Valid for Work Only or similar statement.

Required Documents :

Clery Notice : In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act the Jacksonville State University Police provide information on crimes statistics crime prevention law enforcement crime reporting and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at : Employment Opportunity : Jax State is an Equal Employment and Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation age genetic information national origin disability status protected veteran status or any other characteristic protected by law.

Key Skills

Sports Coaching,Organizational skills,Data Collection,Meeting Facilitation,Research Experience,Website Maintenance,Driving,Event Planning,Teaching,Administrative Experience,Public Speaking,Writing Skills

Employment Type : Student

Experience : years

Vacancy : 1