Accounts Payable Manager

Description

Position Summary

The Accounts Payable Manager leads and oversees all aspects of the organization's accounts payable operations, ensuring accurate, timely, and policy-compliant processing of vendor payments, employee reimbursements, and financial transactions across multiple AP platforms. As the primary owner of AP processes, this role plays a critical function in maintaining strong internal controls, safeguarding public funds, and ensuring operational consistency across departments.

In addition to managing end-to-end invoice and reimbursement workflows, the Accounts Payable Manager administers the organization's credit card program-enforcing policy compliance, supporting cardholders, reconciling card activity, and monitoring for discrepancies or misuse.

This position also serves as a key driver of continuous improvement, identifying and implementing process enhancements that reduce manual effort, increase efficiency, and improve the user experience.

The ideal candidate brings deep attention to detail, strong communication and collaboration skills, and a working knowledge of nonprofit accounting, compliance, and financial systems.

This is a hybrid role with the expectation that three days per week be spent onsite at our Regional Support Office in Oakland.

Preferred Qualifications

Experience :

• 3 to 5 years of hands-on experience managing end-to-end accounts payable processes, including invoice processing, reimbursements, and vendor payments, with proven accounting skills-preferably in an educational institution or nonprofit organization.
• Experience handling high volumes of transactions with a strong attention to accuracy and detail.
• Proficiency in accounting software such as Sage Intacct, and AP automation platforms such as Concur and Ramp; experience with Google Workspace (Docs, Sheets, Gmail) is also required.
• Strong understanding of internal control frameworks related to accounts payable, disbursements, and financial compliance.
• Experience supporting and training staff on AP systems, documentation standards, and policy compliance.
• Familiarity with nonprofit fiscal policies, state / federal compliance requirements, and audit preparation.
• Ability to enforce policies and procedures, document workflows, and track exceptions

Education :

Knowledge / skills required :

Essential Functions and Responsibilities

Growth opportunities

Demonstrate the ability to successfully support the implementation of the new AP system, driving process improvements and automation. Responsibilities include partnering with the implementation lead, coordinating with cross-functional stakeholders, and designing workflows that align with fiscal policies, internal controls, and organizational needs. This role will also support system configuration and testing, assist with staff training and documentation, and help ensure a smooth organization-wide rollout and adoption of Ramp.

Lead the AP in annual update of accounting resource documents and collaborate with the RSO Operations team to deliver training for DSO / BOM Communities of Practice (CoP).

Develop and maintain internal control policies and procedures to ensure compliance with KIPP's fiscal policies as well as applicable state and federal regulations.

Partner with departments such as HR, school operations, and budget managers to streamline approval workflows, improve expense coding accuracy, and strengthen documentation standards.

Employ a structured, data-driven approach (e.g., DMAIC : Define, Measure, Analyze, Improve, Control) to reduce manual effort, minimize errors, and enhance efficiency and accountability in financial operations.

Physical, Mental and Environmental Demands

Physical : Ability to navigate office and school campuses, and hold meetings in different spaces. Traditionally, much of the day involves sitting. Ability to access and utilize technology. Occasional lifting / carrying of equipment 1-20 lbs. Physical agility to move self in various positions in order to execute duties effectively, which may include kneeling, walking, pushing / pulling, squatting, twisting, turning, bending, stooping and reaching overhead

Mental : Stress of deadlines and normal work standards, ability to analyze problems and generate alternatives, work with interruptions, concentrate for long periods of time, read, calculate, perform routine math problems, memorize and recall objects and people.

Environmental : Office environment subject to constant interruptions and distractions. Occasional school environment and travel. KIPP adheres to health and safety guidelines as outlined by the CDC, CDE, and public health agencies' recommendations.

Classification

This is a full-time, exempt position based on a full year calendar cycle, based out of our Regional Support Office with very minimum travel to schools.

This is a hybrid role with the expectation that three days per week be spent onsite at our Regional Support Office in Oakland.

Must possess a valid California driver's license and have access to reliable transportation for work-related travel.

About KIPP Public Schools Northern California

We are a thriving nonprofit network of 23 free, public charter schools open to all students. At KIPP, we believe all children should grow up free to create the future they want for themselves and that schools can and should be a critical factor in making that vision a reality. Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose-college, career, and beyond-so they can lead fulfilling lives and build a more just world.

Our student community consists of nearly 7,000 elementary, middle, and high school students in East Palo Alto, Oakland, San Francisco, San Lorenzo, San José, Redwood City, and Stockton. 81% qualify for free or reduced price lunch, 34% are multilingual learners, and 12% have special needs. We strive to cultivate a representative team of teachers and leaders that reflect our students' diversity.

Compensation

KIPP Northern California is dedicated to you and your family's well-being! We offer a competitive salary as well as a comprehensive benefits package including medical, dental, vision, and transportation benefits.

We benchmark annually against comparably-sized non-profit organizations in the regions where we operate, to offer competitive salaries. The salary range for this position is between $87,000 and $102,000. Most candidates would be compensated at $93,000.