Administrative Assistant

Administrative Support

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas immunology, oncology, neuroscience, and eye care and products and services in our Allergan Aesthetics portfolio.

Purpose

Responsible for providing comprehensive administrative support to the department, including managing calendars, coordinating travel, facilitating meetings and events, processing expenses, preparing presentations, and supporting department operations.

Responsibilities

• Provide administrative support, including calendar management, travel arrangements, meeting coordination, processing expenses, conference registration, organization chart maintenance and correspondence handling.
• Facilitate onboarding and account setup for new team members, including hardware and system access requests.
• Initiate, process, and track Statements of Work (SOWs) and Purchase Orders (POs) in coordination with finance and procurement teams.
• Oversee and support invoicing, payment tracking, and vendor communications to ensure timely compliance with contracts.
• Prepare reports, presentations, and other communications using current business software (such as Microsoft Office Suite, Teams, Adobe Acrobat, and other relevant tools).
• Ensure adherence to all relevant corporate and divisional policies and regulatory guidelines, while accurately managing departmental records and documentation.
• Act as a point of contact for internal and external partners
• Organize team events, workshops, and virtual meetings leveraging modern collaboration platforms as needed.
• Support and train new or junior administrative team members as needed

Qualifications

In-office schedule : TuesdayThursday onsite; Monday and Friday are flexible work-from-home days, subject to manager discretion

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law :

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer / Veterans / Disabled.

US & Puerto Rico only - to learn more, visit Equal Employment Opportunity Employer

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more : Reasonable Accommodations

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