Travel & Procurement Specialist II

Knights Experience Team (kNEXT)

The University of Central Florida's (UCF's) Knights Experience Team (kNEXT) primarily provides customer service to the Finance Business Centers (FBCs) and the Human Resources Business Centers (HRBCs) employees, assisting with various tasks as needed. kNEXT also provides administrative support services to staff across all colleges and divisions of the University. kNEXT is designed to reduce the administrative burden on individual colleges, consolidate transaction-based functions, create economies of scale, and improve backroom process efficiency so the colleges can better focus resources on their mission. The team is made up of HR Specialists and Travel / Procurement Specialists, who will provide information and support across campus, reduce administrative burden, and empower employees to learn and grow. These Specialists will operate as campus experts on processes and procedures, support training and development, provide specialized reporting and analytics, and support central office transactions. All employees within kNEXT will also work to continuously improve processes and workflows. The purpose of kNEXT is to ensure that the services provided meet or exceed expected performance levels and satisfy the needs of the faculty / staff / students (colleges / divisions).

The Opportunity

The Travel / Procurement Specialist acts as the primary point of contact for all procurement-related and travel-related activities. The Travel / Procurement Specialist supports Travel / Procurement Coordinators within the Finance Business Centers (FBCs) by acting as experts on procurement-related and travel-related processes and procedures and provide training.

Responsibilities

• Support requests for the procurement of goods and services ensuring applicable policies and regulations are adhered to and transactions are processed timely and properly reflect the receipt of goods or services.
• Research suppliers and obtain quotes for goods and services, as needed. Identify and review applicable contracts or the need for a Waiver of Competition and Sole Source Certification in accordance with policies and regulations.
• Initiate and review requisitions, manage purchase orders, and initiate change orders, as needed. Create receipts and supplier invoices or purchasing card transactions to ensure timely payments.
• Reconcile / verify purchasing card transactions ensuring applicable policies and regulations are adhered to and transactions are allowable, required documentation is provided, and transactions are accurate.
• Support travel requests creating and reviewing Spend Authorizations and Expense Reports. Assist with travel arrangements, receipt / documentation collection, and travel advance and reimbursement requests to ensuring applicable policies and regulations are adhered to.
• Support Travel / Procurement Coordinators within the Finance Business Centers (FBCs) as experts on procurement-related and travel-related processes and procedures.
• Continuously review and improve processes to increase operational efficiency and effectiveness. Support travel and procurement training efforts.
• Other job-related duties as assigned.

Minimum Qualifications

High School Diploma or equivalent and (2+) years of relevant experience or combination of relevant comparable education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications

Special Instructions to the Applicants

The anticipated hourly rate for this position is $20.29- $22.75. The final hourly rate will be determined based on the candidate's qualifications, experience, and internal equity considerations. Applicant must be authorized to work for any U.S. employer, as sponsorship is not available for this position now or in the future.

Are you ready to unleash YOUR potential? As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you'll have countless rewarding experiences that go well beyond a paycheck.

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Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.