Procurement Specialist

Come Join the City of Bellevue!

Please fill out your application as fully as possible. The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. Read the Hiring Process section below to learn more.

New hires typically receive between minimum and midpoint however we may go slightly higher based on experience internal equity and market.

Job Summary

The City of Bellevue is looking for a Procurement Specialist to be part of the Finance and Asset Management department. This position will be responsible for the administration of procurement processes including both pre and post-award functions that include specification review solicitation planning advertisement solicitation receiving bid opening evaluation and determination of successful bidder award retainage amendments / change order processing contract development and closeout.

At the City of Bellevue youll be part of a team committed to providing exceptional customer service upholding the public interest and being a part of the community vision. Our people bring unique skills and qualities to the table embrace the values of honesty accountability and commitment to service and take pride in the work they do. Youll work in an environment where being innovative collaborative and future focused are the status quo. Bellevue welcomes the world. Our diversity is our strength. Its what makes The City of Bellevue an exciting place to work live and explore.

Essential Duties and Responsibilities

• Advise customers / clients on procurement requirements and strategize to facilitate and expedite the procurement process requiring critical thinking and analysis.
• Responsible for overseeing the development and preparation of complex procurement processes including evaluation criteria responsibility and qualification criteria contract terms and conditions insurance and retainage / bond requirements.
• Provide guidance to department staff on procurement objectives in terms of solicitation schedule proper procurement procedures such as evaluation of bid or proposal irregularities protests contractor inquiries prevailing wage Title VI requirements OWMBE requirements and federal grant requirements.
• Assist in the procurement process by processing quotes requisitions preparing and publishing solicitations scheduling solicitation openings coordinating or leading pre-solicitation conferences reviewing and analyzing contracts routing contracts for approval and execution monitoring vendor performance and mitigating claims and disputes.
• Review solicitation and contract documents for compliance with state and local laws policies procedures and other legal requirements associated with public bidding and contracting.
• Support and promote vendor participation in procurement processes encourage OWMBE and small business participation conduct outreach efforts and training to vendor community
• Act as a liaison with department staff contractors vendors and the general public
• Provide research and guidance regarding procurement mediating and resolving contractual issues offering solutions to problems soliciting new vendors facilitating meetings and partnering to find solutions.
• Monitor and keep apprised of legislative updates pertaining to procurement
• Make recommendations for improvements and updates
• Maintain vendor contacts handles adjustments to purchase orders for changes in materials and / or price adjustments and carries out follow-up procedures to expedite or coordinate deliveries.
• Oversees city surplus program to ensure proper disposal and sale of city assets.
• Respond to Public Records Requests
• Manage and update procurement related policy and procedure documents including but not limited to :

Job aids and How-Tos

Supervision Received & Exercised :

Qualifications

This position is expected to be fully competent in the Citys core competencies for all employees as well as Department Core Competencies. All competencies identified for this position are listed below :

Education & Experience Requirements :

Supplemental Information

Physical Demands : The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Flexible / Hybrid Working : A hybrid work schedule is available for this position following an orientation period working in the office after hire. Remote work for this position is subject to the departments operational needs and will be discussed with candidates during the selection process. Full-time remote work is not an available option . Once hired employees must reside in the State of Washington and within reasonable commuting distance to Bellevue City Hall.

HIRING PROCESS

The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. To evaluate all candidates fairly and equitably the City will make all applicants anonymous when we are screening the applications. We will redact information from our application such as your name address and other demographics. To help us please complete the online application form as fully as possible.

CONDITIONS OF EMPLOYMENT

At the City of Bellevue youll be part of a team committed to providing exceptional customer service upholding the public interest and advancing the community vision. The six essential and enduring principles that guide our individual actions our interactions and our decision making in the City of Bellevue organization is : Exceptional Public Service Stewardship Commitment to Employees Integrity Innovation and Diversity Equity & Inclusion. Youll work in an environment that is innovative collaborative future focused and committed to excellence. Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past. Its what makes the City of Bellevue an exciting place to work live and explore.

Have we piqued your interest yet Come join our team! The City of Bellevue supports workplace diversity. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation marital status national origin genetic information disability age veteran status or any other protected status. Persons needing assistance with the application process may call the Human Resources Office at or .If you are invited to participate in the selection process and need ADA accommodations please notify HR before you are scheduled for an interview or testing.

The City of Bellevue participates in the E-Verify program. Learn more about the E-Verify program.

any technical difficulties with your application please contact the NEOGOV support line at .

Required Experience :

IC

Key Skills

Purchasing,Sourcing,Procurement,Employee Evaluation,HR Sourcing,SAP,Supply Chain Experience,Federal Aviation Regulations,Contract Management,Supplier Management,negotiation,Contracts

Employment Type : Unclear

Experience : years

Vacancy : 1

Yearly Salary Salary : 74002 - 102154