Operations Coordinator

Job Description

Job Description

Benefits :

401(k)

401(k) matching

Company parties

Competitive salary

Dental insurance

Health insurance

Paid time off

Vision insurance

Northeast Private Client Group (www.northeastpcg.com), named by Inc Magazine as one of America's fastest-growing private businesses, is seeking a part-time Operations Coordinator based in its Shelton, CT regional office. The Operations Coordinator reports directly to the Vice President of Operations and plays a central role in supporting the day-to-day functioning of the company platform. This is a parttime position to start, expecting to work approximately 20-30 hours a week. This is likely to evolve into a full-time salaried position. Long term success will require advanced organizational and problem-solving abilities, strong interpersonal and communication skills, and a track record of superior execution in administration and project management. The measure of a successful Operations Coordinator is the organizations productivity levels.

AREAS OF RESPONSIBILITY :

Office Operations & Administration

• Oversee daily office operations, ensuring the smooth functioning of internet, hardware, software, and related systems
• Act as liaison for vendor management, service calls, and expense research
• Maintain office supply inventory across multiple locations
• Ensure all company systems and processes are documented, maintained, and continuously improved

Team Support & Onboarding

• Manage onboarding processes for new hires and agents, including account setup, equipment coordination, and orientation materials
• Maintain accurate records for agent real estate licensing, compliance, and continuing education
• Track and coordinate internal milestones such as anniversaries and performance review dates

Project Coordination & Event Planning

• Support company-wide projects and events, including scheduling, logistics, vendor coordination, and communications
• Assist with rollout of new internal initiatives and cross-functional process improvements

Payroll and Recordkeeping

• Perform basic bookkeeping tasks, ensuring accurate expense tracking and monthly reconciliation
• Assist with payroll processing and commission payouts
• Support internal financial reporting

QUALIFICATIONS :

• Preferred 1-3 years office administration experience
• Bachelors degree preferred
• Outstanding organizational and time management skills
• Excellent verbal and written communication,
• Ability to work effectively in a team or individual environment
• Strong work ethic, self-starter that can multitask and demonstrate personal initiative