Program Assistant for Business Development Center

ORGANIZATION BACKGROUND

PACE is a local community nonprofit organization founded in 1975 to provide services for communities in the greater Los Angeles area. PACE's services include Business Development; Workforce Development; Early Childhood Education (Head Start); Financial Education and Asset Building; Housing and Rehabilitation Services; Weatherization and Energy-conservation programs; and Affordable Housing Development. PACE serves more than 40,000 people each year with approximately 350+ staff. PACE is recognized as a leader in addressing problems of poverty and economic inequity in ethnic minority communities and has a reputation for being responsive to community needs and known to create innovative solutions to the myriad of challenges faced by our clients. Visit our website to learn more about our organization :

PROGRAM SUMMARY

PACE BUSINESS promotes the start-up, stabilization, and growth of small business communities through one-on-one business consultation, training, workshops, events, and access to capital. PACE targets low- and moderate-income residents, entrepreneurs and business owners with business advisory services and educational programs to entrepreneurs looking to start or grow their small business. PACE counselors work with entrepreneurs in one-to-one sessions in the areas of management, marketing, sales, finance, accounting, business development, contracting, and other disciplines required for small business growth, expansion, and innovation.

POSITION SUMMARY

PACE is seeking a highly motivated PROGRAM ASSISTANT who will provide support in day-to-day administrative and operational activities for the PACE Business Department, participate in outreach activities, and provide supportive services for clients. Responsibilities include acting as the front desk receptionist - answering calls through the front desk, directing calls to appropriate staff, and greeting / directing / announcing walk-in visitors. The Program Assistant also will have opportunities to interact and work with clients. When directed, the Program Assistant also will represent PACE and participate in external events to learn from and meet with partners, key stakeholders, and other community partners. This is a great opportunity for individuals looking to pursue or work in the nonprofit sector and serve the community, while building a fulfilling career and making a real difference and impact on the community. The Program Assistant will report into the Office Manager. This position is full-time and non-exempt.

MAJOR RESPONSIBILITIES & DUTIES

Administrative and Project Management Activities (40%)

• Manage correspondence for PACE Business answering phone calls, responding to email inquiries, and coordinating pick-up and delivery of mail services
• Schedule, coordinate, and set-up PACE Business activities and meetings
• Collect, organize and maintain materials for meetings, events, workshops, and training
• Assist in processing purchase orders, and managing various forms and files
• Track and maintain office supplies and equipment, and place orders as needed
• Other administrative and project management duties as requested by the Office Manager

Operational Activities (30%)

Direct Technical Assistance Activities (25%)

Special Projects (5%)

EDUCATION AND EXPERIENCE

SKILLS AND ABILITIES

SPECIAL REQUIREMENTS

COMPENSATION & BENEFITS

APPLICATION PROCESS

PHYSICAL DEMANDS

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the position. While performing the responsibilities of this position, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl, carry up to 30 lbs. Vision abilities required by this job include close vision.