Grant Development & Compliance Specialist

Grant Administrator

Salary : $49,502.75 - $70,093.92 Annually

Location : Las Cruces, NM

Job Type : Contract

Job Number : F013 09-25 EN

Department : Finance

Opening Date : 09 / 18 / 2025

Closing Date : Continuous

Nature of Work

Oversees, monitors, and manages the administration of grant, and other funding, programs, and resources to ensure compliance with terms, guidelines, and applicable regulations of related programs.

Position involves competing demands, performing multiple tasks, working to deadlines, occasional work beyond normal business hours, and responding to customer issues. Regular attendance is an essential function of this job to ensure continuity of services. Position is subject to drug testing in accordance with applicable State and Federal regulations and City of Las Cruces policies.

Work is performed primarily in an office setting, but occasionally performs on-site visits to agencies, firms, and construction areas where various hazards may exist involving exposure to all phases of construction, weather conditions, noise, debris, dust, and other related obstacles and hazards. Light physical demands, mostly desk work; ability to ambulate on uneven surfaces around construction sites. Frequent to constant use of a personal computer.

Duties and Responsibilities

• Researches and identifies grant and other external funding opportunities, requirements, and stipulations in accordance with established objectives and needs; drafts and prepares documents for review and approval to ensure technical and legal parameters are met and documents are consistent in form and content.
• Researches, develops, writes, prepares, and submits grant proposals, loan, and sponsorship applications to support projects and programs; develops and maintains systems to track grant and related programs and funding status; researches and collects applicable data, documentation, and statistics required to support grant applications, recordkeeping, and reporting requirements.
• Coordinates and monitors the administration of grant programs to include policy, contract, and program development, data collection and analysis, and facilitation of jurisdictional coordination; reviews grant financial requirements and accounting information to monitor and maintain fiscal compliance requirements.
• Reviews and discusses funding needs with staff to determine feasibility of grant-funded assistance; develops goals and objectives for funding departmental programs and activities and identifies staffing, equipment, facility, and other related program needs to support strategic efforts.
• Serves as liaison between the City and funding agencies and service providers; provides assistance in resolving issues and conflicts with agencies and providers to facilitate positive relations and continued funding opportunities.
• Monitors compliance of various federal funding programs, to include, but not limited to the Disadvantaged Business Enterprise (DBE) Program, to assure continued federal assistance for projects; receives and documents issues and reports to appropriate staff for timely resolution; gathers statistical data and other information and prepares and presents various special and recurring reports to ensure effective, accurate, and timely communication of information.
• Coordinates and works with staff to establish goals in accordance with requirements of applicable funding sources and regulations; coordinates with other regulatory agencies as needed to meet program requirements.
• Participates in the review of various documents, coordinates with Procurement staff, and provides outreach to community organizations to ensure that opportunities are communicated and bid notices and requests for proposals are available in a timely manner; assists in the review of the good faith effort of the contractor / bidder to determine compliance with program requirements.
• Conducts site visits and collects various information and data from participating firms and their employees to determine compliance with contract provisions and applicable regulations.
• Coordinates and participates in relevant meetings; monitors legislative matters to keep informed of issues that may affect program regulations, funding, and grant programs to report on areas, or issues of concern; responds to requests for information and provides information as authorized to assist staff, other agencies, and the public within scope of authority.
• Researches and recommends policies and procedures relating to applicable regulations, programs, grant application and administration to ensure compliance; develops, organizes, and conducts grant training for employees responsible for grant applications and administration to ensure consistent and accurate information is communicated and tracked.

Minimum Qualifications

Bachelor's Degree AND two (2) years of experience in program and grant compliance activities or other related field. A combination of education, experience, and training may be applied in accordance with City of Las Cruces policy. Valid driver's license is required. Position requires an acceptable driving record in accordance with City policy. Additional specific technical training and certifications may be required.

Knowledge, Skills, and Abilities

General Knowledge of : principles, practices, and techniques of governmental grant research, writing, reporting, accounting, administration, application processes and procedures; principles and practices of effective project and grant management, contract and records management; business and personal computers, and spreadsheet software applications; City organization, operations, policies and procedures and applicable federal, state, and local laws, codes, rules, and regulations to effectively perform the functions and duties of the position. Ability to : perform a variety of duties and responsibilities timely and with accuracy to meet time-sensitive deadlines and to ensure achievement of goals and objectives; read, interpret, and ensure compliance with policies, procedures, rules, and regulations governing grants and related activities, programs, and functions; communicate effectively orally and in writing; research and compile applicable information and maintain accurate records; prepare and present accurate and reliable reports containing findings and recommendations; review documents and extract relevant information; establish and maintain effective and appropriate working relationships with employees, other agencies, and the public; use initiative and independent judgment within established procedural guidelines to successfully meet established goals and objectives. Skills in : researching, collecting, and analyzing relevant information to prepare various applications and documents; managing programs and projects to meet established goals and objectives; understanding and applying applicable standards, policies, procedures, rules, and regulations and analyzing and interpreting contracts and grant documents, instructions, and requirements to provide appropriate guidance and accurate, timely information; operating a personal computer with installed generic and specialized software; preparing and presenting information in a clear and concise manner.