ADMINISTRATIVE SPECIALIST (PAYROLL) (Guthrie Agricultural Center, Guthrie, WV)

West Virginia Department of Agriculture

Position Description

Job Title : Administrative Specialist (Payroll)

Division : Administrative Services

Headquarters : Guthrie Agricultural Center Charleston WV

Reports To : CFO / Director Administrative Services Division

Supervisory

Responsibility : None

FLSA Status : Non-exempt

Nature of Work :

Under general supervision the Administrative Specialist (Payroll) performs advanced level administrative work responsible for complex clerical tasks of a complicated nature involving advanced oral and written communication interpretation and application of policies and practices and occasional computation of numeric data. The focus of this position will be performing administrative functions for processing payroll and benefits for Department employees but may be responsible for other administrative tasks. The work is characterized by its complexity in dealing with a broad area of knowledge discretion and confidentiality with strict accountability for results.

Examples of Work :

• Collect and compute wage and benefit data to process payroll on a biweekly cycle and budget projections for various types of employees.
• Balance earnings and deduction totals and maintains related records; analyzes financial records related to payroll and benefits transactions.
• Audits and corrects timekeeping records as necessary.
• Serves as backup for processing employee leave of absence requests in accordance with company policies and applicable regulations.
• Inform employees via telephone correspondence or personal contact of information concerning requirements benefits and rules and regulations.
• Gather and compile information for state records in hard copy or electronic format as required.
• Maintain knowledge of current and applicable Federal and State payroll law State government business practices benefit regulations and / or guidelines and other established procedures related to payroll or employee management; ensures compliance.
• Provides reports for regular or intermittent review by agency management personnel and / or external parties.
• Distribute information and coordinates employee responses related to new employee benefit enrollment or annual employee benefit renewal processes.
• Work with benefit providers to share information answer questions resolve agency or employee benefit issues and process periodic billing of employee and / or employer shares of benefit expenses.
• Maintain agency training records as needed.
• May assist in establishing and maintaining employee personnel records.
• May assist in briefing / training Division Directors other agency management personnel and / or the general employee population on new policies procedures or processes related to the area of assignment.
• May assist with implementation of new policies and procedures as well as implementation of new software systems.
• May be cross trained to assist with other fiscal management functions to provide support on a temporary basis.
• Other duties as assigned.

Working Conditions :

Office environment sitting stooping bending walking stretching / reaching keyboarding manual dexterity visual acuity ability to lift over 20 pounds. Some travel required.

Knowledge Skills and Abilities :

Qualifications : Education :

Graduation from an accredited college or university with an Associates degree in accountingbusiness administration finance human resources or related field.

Experience :

Two years of full-time paid employment in payroll / benefits accounting budgeting personnel administration project monitoring and reporting preferred.

Substitutions : Graduation from an accredited college or university with Bachelors degree in accounting business administration finance human resources or related field may be substituted for previously cited educational and experience requirements.

Additional Requirements :

This description is subject to review and revision at the discretion of the Commissioner and designees.

West Virginia Department of Agriculture is an equal opportunity employer.

Required Experience :

IC

Key Skills

GIS,Engineering,Engineering Practices,Data Collection,Irrigation Systems,Agriculture,CAD,GPS,Water Quality,Biology,Nursery,Emergency maitenance,Technical Assistance,Watetr conservation,Agricultural Equipment

Employment Type : Full Time

Experience : years

Vacancy : 1