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Executive Assistant
Executive AssistantCapital Management Services • Kansas City, MO, United States
Executive Assistant

Executive Assistant

Capital Management Services • Kansas City, MO, United States
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Executive Assistant

Cascade Hotel & Aloft Hotel - Country Club Plaza, Kansas City

Part of Marriott's Tribute Portfolio

Join the most exciting hospitality team in Kansas City! The Cascade Hotel Kansas City Country Club Plaza, part of Marriott's Tribute Portfolio, is redefining the Plaza hotel scene. This property features 177 guest rooms, five bars, a two-story restaurant, and 15,000 square feet of event space, serving as the go-to destination for meetings, conferences, celebrations, and leisure stays in the heart of Kansas City.

Position Summary

The Executive Assistant provides direct administrative, accounting, and operational support to the General Manager and leadership team across both hotels.

This unique hybrid position combines executive-level administrative duties, AP support, HR support, shipping and receiving coordination, and alcohol inventory management. The ideal candidate is highly organized, detail-oriented, and capable of working independently while maintaining accuracy and confidentiality across multiple departments.

Key Responsibilities

Administrative & Executive Support

  • Provide daily administrative assistance to the General Manager and department heads
  • Prepare reports, correspondence, and presentations; manage scheduling and communications
  • Maintain organized records, office supplies, and workflow efficiency across both hotels

Accounting

  • Collect, count, and verify deposits from each outlet daily, track variances and report discrepancies
  • Maintain accurate logs and records for cash handling and compliance
  • Process vendor invoices, assist with forecasting, and support budget tracking

    • Alcohol Inventory

  • Central alcohol inventory
  • Report on product usage and variousness to the general manager
  • Support alcohol outlets by ordering and restocking of beverages, supplies, and materials as needed
  • Maintain organized and secure central liquor storage area
  • Collaborate with accounting and bar managers to track cost of goods sold (COGS) and ensure accurate documentation
  • Monitor receiving and product rotation for quality and accuracy

    • Shipping, Receiving & Dock Operations

  • Oversee all shipping and receiving activities
  • Inspect incoming shipments for accuracy, damage, and completeness
  • Coordinate deliveries, package distribution, and inventory organization
  • Maintain a clean, safe, and efficient dock area; break down pallets and assist with loading / unloading as needed
  • Maintain shipping / receiving logs and ensure compliance with safety standards

    • Human Resources Support

  • Assist with applicant tracking, onboarding, and training documentation in tandem with Human Resources
  • Supports new hire orientations and team engagement activities

    • Qualifications

  • 3-4 years of hotel, operations, or administrative experience required
  • Degree in Hotel Management, Business, or related field preferred
  • Experience with Microsoft Office 365, LightSpeed PMS, and inventory systems preferred
  • Strong organization, analytical, and communication skills
  • Ability to multitask and prioritize in a fast-paced environment
  • Must be able to lift up to 50 lbs and stand for extended periods

    • Benefits for Full-Time Associates

  • $20 / hour starting pay
  • On-site garage parking
  • Health, dental, and vision insurance
  • Medical, life, accident, and critical illness coverage
  • Paid Time Off (PTO)
  • Marriott hotel & travel discounts
  • Career growth

    • Location : Country Club Plaza - Kansas City, MO

    Job Type : Full-Time, On-Site

    Schedule : 8-hour shifts; flexibility for evenings / weekends as needed

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    Executive Assistant • Kansas City, MO, United States

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