Administrative Assistant (Jacksonville)

A well-established, close-knit boutique insurance firm is seeking a polished, dependable, and detail-oriented Administrative Assistant / Receptionist to join their long-tenured team. This role is ideal for someone who enjoys being the welcoming face of the office while also providing essential administrative and insurance support behind the scenes. The team values professionalism, collaboration, and long-term commitment.

Salary : $25 / hr

Benefits : Medical Insurance, 20 days of PTO

Location : Jacksonville, FL

Type of Position : Direct Hire FULLY ON SITE

Responsibilities :

• Warmly greet and assist all visitors, creating a positive first impression.
• Answer and direct incoming calls through a multi-line phone system.
• Open, sort, scan, and distribute incoming mail.
• Print and post daily mail and certificates of insurance.
• Download and organize insurance policies and endorsements.
• Order driver MVRs for insurance policies.
• Manage and monitor reception email inbox with accuracy and timeliness.
• Prepare and post afternoon mail.
• Assist with meeting preparation and document support.
• Maintain organized digital and physical filing systems.
• Support office operations by ordering and maintaining office supplies.
• Perform additional administrative and clerical duties as assigned.

Requirements :

Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.