District Payroll Accounting Support Assistant

Position Type :

Secretarial / Clerical / Payroll

Date Posted : 10 / 29 / 2025

Location : LPW / Districtwide

Date Available :

Immediate Primary Purpose

Under the direct supervision of the Accounting Manager, assists the Payroll Specialist by performing a variety of assigned tasks and duties related to the successful processing of a bi-weekly payroll. Includes but is not limited to : developing reporting procedures and internal controls; processing health benefits; implementing procedures and processes; ensuring accuracy of payroll-related data and compliance with school district and regulatory agency requirements and guidelines.

Primary Functions

Manages the Time Clock System (TCS)

Verify the completion of the Time Clock by checking signatures, hours, general ledger account coding and hourly rate.

Enters data from timesheets into the Payroll Database (MUNIS).

Process time and attendance records.

Maintain employee Master File records for payroll.

Provides Benefits Administration

Prepares required reports related to specific duties.

Upholds confidentiality and security of all payroll records.

Provides customer service.

Specific Job Duties

Verify the completion of the TCS and timesheet by checking signatures, hours, general ledger account coding and hourly rate.

Data Entry of hours and upload hours from TCS.

Updating payroll maintenance records from tax withholding forms, direct deposit, etc.

Garnish wages for child support, IRS, etc. Monitors balances and communicates to State Marshal offices any changes of employment, etc.

Administers the 401(A) retirement plan for non-certified employees and communicates all additions, changes or deletions each payday to the vendor. Balances and electronically transfers the balance due to the vendor.

Manages 403(b) plans.

Process and verify hourly employees each payday by verifying and importing the attendance information.

Manages, employee health and dental benefits.

Prepares reports and invoices for billing to Food Service and Tree House for reimbursement to the payroll account.

Notifies and sends employees who are exempt from taxes new tax forms each year to renew their withholding status.

Maintains the MUNIS database for active or inactive employees within the assigned groups.

Processes the final reports and produces the checks for employees / vendors each payday.

Handles complaints or questions regarding employee's questions, discrepancies.

Serves as primary backup to the Payroll Specialist. Has sole responsibility of successfully processing the payroll in the absences of the Payroll Specialist.

Follows established department procedures and assists in administering new procedures.

Composes a variety of materials (e.g. reports, memos, letters, procedures, manuals, etc.) for the purpose of documenting activities, providing written reference and / or conveying information regarding expenses, balances, etc.

Additional Duties

Performs other related duties, as assigned.

Note : The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Minimum Qualifications

Associate's Degree or 3 to 5 years of training in payroll, bookkeeping or accounting.

Knowledge of processing a computerized payroll system; preferably MUNIS.

Demonstrated knowledge of Excel and Word.

Knowledge, Skills and Abilities

Knowledge of federal and state wage and hour laws, and related regulations.

Knowledge of accounting and bookkeeping principles.

Organizational and time management skills.

Ability to report work orally or in writing to supervisor as required.

Ability to carry out instructions furnished in written or oral form.

Ability to add, subtract, multiply and divide, perform complex arithmetic operations and use calculators.

Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel).

Ability to problem-solve job-related issues.

Ability to process paperwork accurately according to standardized procedures.

Ability to maintain confidentiality of information regarding school district financial and other information.

Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

Salary Range

Position within the Administrative Professionals Union Contract

$66,579 - $72,766

Equipment

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Uses calculating devices.

Windsor Public Schools is an Equal Opportunity Employer

Windsor Public Schools are committed to a policy of equal opportunity / affirmative action for all qualified persons. Windsor Public Schools do not discriminate in any employment practice, education program or educational activity on the basis of race, color, religious creed, sex, age, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability (including, but not limited to, intellectual disability, past or present history of mental disorder, physical disability or learning disability), genetic information or any other basis prohibited by Connecticut state and / or federal non-discrimination laws. Windsor Public Schools shall not deny access to or a fair opportunity to meet, or otherwise discriminate, against any youth group listed as a patriotic society in Title 36 of the United States Code that wishes to conduct a meeting using school facilities pursuant to Board of Education policy. Windsor Public Schools do not unlawfully discriminate in employment and licensing against qualified persons with a prior criminal conviction. District Title IX Coordinator : Danielle Batchelder, Chief of Operations / 601 Matianuck Avenue, Windsor, CT 06095, 860-687-2000 504 Coordinator : Mary Cristofaro, Director of Pupil & Special Education Services / 601 Matianuck Avenue, Windsor, CT 06095, 860-687-2000.