Office Manager

Office Manager Chicago, IL

Do you have 2+ years of Bookkeeping experience?

Do you have 2+ years of Office Management experience?

We are seeking a full-time Office Manager for a temporary-to-permanent role . This individual will assist the CEO in managing the activities of the office, organize operational details of the financial and corporate records and funds; direct certain service contractors; and maintain all membership and conference records on the computer system.  This is an in-person, full-time, temporary-to-permanent role.

ORGANIZATION : Community Association

LOCATION :  Downtown Chicago (The Loop)

POSITION TITLE :  Office Manager

SCHEDULE :  35-40 hours / week - in person 8 : 30 am - 4 : 30 pm

DURATION : Temporary to Permanent

Pay- $23 / hr- $27 / hr

Is This Your Dream Job? You’re a key player in ensuring smooth day-to-day operations of the office while providing direct administrative support to the CEO. This is a key role that helps keep the business running efficiently behind the scenes.

Our Ideal Candidate :

• 2+ years of Bookkeeping experience.
• 2+ years of administration experience.
• Experience with balance sheets, accounting, and operating statements.
• Experience with Sage Accounting preferred.
• Experience with some Association management software.
• Must be tech-savvy and have working knowledge of Microsoft Office products : Outlook, Word, Excel, and PowerPoint.

How You Will Spend Your Day :

1. Organize and maintain the financial and corporate records for the association.

2. Coordinate the gathering of signatures for and prepare all corporate resolutions, legal documents, tax forms, census information, and related material required for the organization.

3. Manage all bookkeeping functions. This would include :

4. Maintain the inventories of office supplies and related expendables.

5 - Sort and distribute incoming mail.

6 - Primary phone coverage

7. Manage the arrangements for deliveries of materials to and / or from office; keep abreast of current messenger, UPS, express, and US Postal Service rates, services and regulations.

8. Communicate with the building management for any problems arising from cleanliness, comfort, safety, or security of leased office space.

9. Assist the Membership Manager in the preparation and mailing of annual dues invoices and follow-up mailings; ensure that office records show when dues have been processed.

10. Assist with the processing of new member applications.

11. Annual Conference responsibilities :

12. May be called upon to assist with special projects and assume responsibility for the development, administration, and promotion of specific projects, as required.

We’d love to hear from you!

If this sounds like the job for you, we would love to help make that happen.

Think you know someone fit for this role? Please ask them to email

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