Sunriver Realty Office Coordinator
Sunriver Resort is seeking an organized and personable Realty Office Coordinator to join our team. This role is an exciting opportunity for someone who enjoys working in a dynamic environment while supporting a premier destination resort community.
The Realty Office Coordinator provides administrative, transaction management, and front-office support for Sunriver Realty, ensuring smooth daily operations and exceptional service for brokers, clients, and guests. This role requires proficiency in Microsoft Office, basic accounting, and exceptional customer service skills. The ideal candidate demonstrates professionalism, strong communication skills, attention to detail and timely follow up. Success in this role relies on fostering a collaborative, team-oriented environment and actively contributing to a positive, supportive workplace culture.
The Realty Office Coordinator will always conduct themselves in a manner which supports the guiding principles of Sunriver Realty and Sunriver Resort : Trust, Open & Honest Communication, and Commitment. The Realty Office Coordinator shall strive to always provide exceptional service to both internal and external guests. They will be responsible for exemplifying the Sunriver Realty culture as well as promoting Sunriver Resort as both the Destination and Employer of Choice!
Enjoy where you work! The position offers benefits including :
- Generous PTO Program
- Discounted and Complimentary Stays Across CoralTree Properties
- Matching 401k Options
- Medical and Health Benefits
- Free Golf and Recreation Rentals including Marina, Bikes, High Desert Museum, Observatory and more
- 50% Food & Beverage
- 50% Gym Membership
- And More!
Responsibilities
Client and Broker Services
Assist with developing and implementing client and broker appreciation eventsFront of office / Welcome desk LeadOffers warm and sincere welcome / farewell to all guests, clients and associatesInteracts with associates in a professional manner, assisting other departments with necessary informationInstills a calm, organized approach in all situationsMaintains a professional appearance. Follows all Sunriver Resort dress code standardsResponds to any applicable client, broker, associate request as neededGreet and transfer incoming calls to the appropriate associateEnsure opening and closing front of office duties are completedPrepare and monitor broker floor scheduleMaintain inventory and ordering of office and building suppliesContact vendors for general maintenance of building and office equipmentKeep kitchen stocked and organizedAssist in broker onboarding and offboardingAssist with brokerage CRMPick up and deliver mailAssist brokers with sign install requestsPresent office updates during weekly sales meetingsGeneral Accounting
Process monthly broker billingProcess transaction commission and closing informationProcess invoices for paymentMaintain purchase card account, GL codingMonthly reconciliation and auditsCollaborate with the accounting team to prepare year end 1099 tax reportEnsure timelines are met for month end transaction and account closingsConduct various audits and provide reports as requestedTransaction Management
Create new files and upload documents into transaction management systemProcess real estate closingsMaintain spreadsheet dataMaintain accurate in transaction management system, brokerage accounting and MLS systemsQualifications
High school diploma or equivalent requiredTwo or four year degree from an accredited college or university preferredAt least two years of prior experience in office administrationProficiency with Microsoft Office suiteBasic accounting skillsMust have the ability to multitask in a multiple broker / busy environmentMust possess excellent communication skillsMust have the ability to resolve problems / conflicts in a diplomatic and tactful mannerMust have a passion for creating an exceptional experience for all guestsPreferred Experience :
Real estate office administrationKnowledge of the following real estate systems :Real Estate MLSSkySlope document managementLoneWolf accounting systemCRM systemsWorking Conditions :
Must be able to perform simple grasping, fine manipulation, and repetitive hand & arm movements frequently, and squeezing & overhead reaching occasionally.Must be able to frequently lift up to 20 lbs. and occasionally.Must be able to bend, squat crawl, kneel, push, pull, walk on uneven surfaces on an occasional basis.Must be able to climb stairs occasionally.